Documentation Specialist - Urgent Need

Position : Documentation Specialist

Location : Grayson, GA

Duration : 8 Months

Total Hours/week : 40.00

1st Shift

Client: Medical Device Company

Job Category: Quality

Level of Experience: Entry Level

Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)

1st shift Approximately 8am - 5pm with some flexibility

Job Description:

• The Documentation Specialist is responsible for updating, routing, and release of all controlled documents in site Enterprise Resource Planning system (SAP ECC 6.0). 
• Providing documentation support to Manufacturing, Quality Assurance, and Maintenance and data entry into the site safety, environmental, and calibration management systems.  
• Additionally, role will serve as a receptionist for visitors to the site and as a backup to the site Administrative Coordinator. 
• Must be able to work independently, with little or no supervision, and prioritize daily workload based on business needs. 
• Must possess good written and verbal communication skills, be analytical, detail oriented, and able to handle constantly changing priorities.

Responsibilities: 

• Responsible for updating, routing, and release of all controlled documents in site Enterprise Resource Planning system (SAP ECC 6.0):  
• Departmental Instructions 
• Standard Operating Procedures 
• Manufacturing Formulas 
• Assay Data Records 
• Internal Testing Procedures 
• Forms 
• Protocols 

Responsible for tracking of all controlled documents (examples): 

• Master index of all documents 
• Procedure Review Lists  
• Document Reference Spreadsheet 
• SAP ECC 6.0 Control Log 
• Data entry into the site calibration management system (Blue Mountain Regulatory Asset Manager) 
• Effective use of Microsoft Office to develop presentations, create documents, and input and analyze data 
• Support leadership as required for special projects and assignments 
• Functions as receptionist, answering incoming calls and greeting visitors and contractors 
• Responsible for creating associate badges and visitor badges 
• Responsible for training associates on use of SAP ECC 6.0 
• Responsible for creating IT and SAP service tickets 
• Will maintain associate phone lists 

• Will serve as a backup for the Administrative Coordinator which may include filing, faxing, preparing mail, printing documents related to shop orders, creating reports, and maintaining records.

Knowledge and Skills: 

• Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook) 
• Effective organization, planning, and interpersonal skills 
• Ability to maintain confidentiality with sensitive information 
• Must possess customer service and support skills
• Good learning agility and the ability to anticipate future needs 
• Strong interpersonal skills and demonstrated capability of working on multiple projects at one time. 
• Ability to deal with unresolved situations, frequent changes, delays, and unexpected events 

Education and Experience: 

• High School Diploma or equivalent is required.
• Three to five years related experience
• Microsoft Office application experience, specifically Word, Excel and PowerPoint
• Proven attention to detail
• Strong organizational and planning skills
• Excellent interpersonal, written, and oral communication skills

Physical Requirements:

• Frequently required to operate a computer, file, and retrieve written documents.
• The physical demands may also include, but are not limited to, standing, sitting, walking, lifting up to 20 pounds, carrying, reaching, kneeling, and crouching.