Bookkeeper/Executive Assistant

Job Description

Job Description

Wellspring Community is seeking an organized, detail-oriented Bookkeeper / Executive Assistant to support our mission of serving adults with intellectual and developmental disabilities (IDD). This unique hybrid role combines bookkeeping, executive support, office administration, and technology coordination to help keep our organization running smoothly.

If you enjoy variety, thrive on organization, and take pride in providing exceptional behind-the-scenes support, we'd love to hear from you.

Essential Duties & Responsibilities

(including but not limited to):

• Maintain accurate financial records, including accounts payable, accounts receivable, deposits, reconciliations, and QuickBooks transactions.
• Process invoices, reimbursements, vendor payments, and private pay billing while maintaining organized financial records.
• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, correspondence, and special projects.
• Coordinate board meetings, retreats, and leadership meetings, including meeting materials, catering, and follow-up on action items.
• Serve as the primary front desk contact by welcoming visitors, managing mail and deliveries, responding to inquiries, and supporting daily office operations.
• Coordinate office supplies, vendor relationships, and facility needs to ensure an efficient workplace.
• Serve as the primary onsite liaison for technology support, assisting staff with basic technology needs, coordinating with IT vendors, and supporting new employee technology setup.
• Handle confidential financial, personnel, and organizational information with professionalism and discretion.

Qualifications

• Experience in bookkeeping, accounting, executive administration, or a similar role.
• Proficiency with QuickBooks and Microsoft Office; nonprofit software experience is a plus.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities, work independently, and anticipate organizational needs.
• Strong communication, customer service, and problem-solving skills.
• Commitment to supporting Wellspring Community's mission and values.

Position Status: Full-time.  Wellspring Community is located in Castle Rock.

Schedule: - 32 - 40 Hours weekly /
Monday - Friday During the hours of 7:00 am - 3:00 pm

Benefits:

• Medical, dental, & vision insurance

• Health savings accounts

• AD&D insurance
• Employer Sponsored Retirement Plan

• Paid Time Off
• Generous Paid Holiday Schedule

Wellspring Community is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran, or disability