Clinic Manager (Merrillville)

About Us At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve. Core Values Accountability Continuous Improvement Inclusion Integrity Respect Teamwork Transparency Job Description As Clinic Manager, your primary responsibility will be to oversee the day‑to‑day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You will be responsible for managing staff, scheduling appointments, providing quality patient care, and maintaining a safe and secure environment. The Clinic Manager will effectively manage and motivate clinic staff and ensure that all patients receive the highest quality of care. Responsibilities Trains and supervises office personnel Manages the efficient and effective scheduling of patients and adjusts as needed Monitors no‑shows and manages the necessary calls and re‑scheduling Conducts sessions with patients for reviewing treatment and payment plans Demonstrated experience in and knowledge of scheduling systems Monitors and ensures all systems used in the Office are operating to peak effectiveness Has experience building and overseeing a medium to large team of direct reports Facilitates Office staff meetings to recognize team successes, communicate changes of policies and procedures, and plan the days and weeks’ events Ensures compliance with regulatory procedures Handles patient complaints and provides feedback to Providers/Assistants on issues related to clinical matters Equipment and supply ordering and/or issues Completes monthly, quarterly, and annual operation checklist Provide weekly and monthly reporting to leadership Coordinate training for clinic staff Coordinate and facilitate monthly meetings for clinical staff Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Take responsibility for the appearance and functionality of the office Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA Monitor and maintain the office budget Participate in marketing events Maintaining team members' weekly schedule Assist TC with making calls (Welcome calls, Lost Cases and Denied) Cash Handling In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks. Other duties as assigned Requirements A bachelor degree or equivalent 3‑4 Years of experience in office administration 2 Years of Office management experience Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites Working Hours & Location Monday – Wednesday 8:45am – 5:00pm Thursday – Friday 6:45am – 3:00pm 2 Saturdays per month Two 9:45am to 6:00pm shifts per month 7925 Taft St, Merrillville, IN 46410 Travel availability to Burbank and Homewood Benefits for Our Full‑time Employees Paid Training Clinical Bonuses Paid Time Off Holiday Pay Medical, Dental, Vision, and Life Insurance Accident Insurance Short‑Term Disability Long‑Term Disability Employee Assistance Program Health Savings Account Dependent Care Account 401(k) and matching Pet Insurance Tuition Assistance Program Identity Theft Protection MetLife MetLaw Legal Insurance Transit Reimbursement – Commuter Account Free and discounted Orthodontic Treatments Salary Pay Range: $50,000–$65,000 annually #J-18808-Ljbffr