Accounts Payable Clerk

Accounts Payable ClerkThe Accounts Payable Clerk is responsible for receiving and processing invoices for all Provision entities to ensure timely payments are made to maintain positive vendor relationships. The Accounts Payable Clerk works closely with various Provision team members to ensure proper invoice documentation and approvals are received. This role plays a vital role in tracking deposits, withdrawals, and cleared payments to report this information to the Controller. The Accounts Payable Clerk supports the team by sharing in the monitoring of accounts payable communications and to work for timely resolutions of banking and vendor matters.Job Responsibilities:Maintain daily A/P invoices and payments for multiple entitiesProcess bi-weekly payments to vendors per Controller approvalAssist with opening all invoices received in the mail and electronically, date stamp and sort invoices by entityRoute invoices to the appropriate employee, department or authorized approver and obtain documented approval before payment is processedResponsible for entering invoices and related information into the accounts payable system, sharing invoice-entry responsibilities with other accounting team membersMaintain and reconcile the checkbooks for multiple entitiesMonitor outstanding checks and other unreconciled transactions to assist with resolving aged or unusual itemsEscalate suspected fraud, unauthorized activity or internal-control concerns to the Controller and/or CFOAssist with cash transfers and other banking transactions after receiving appropriate authorization from the Controller or CFOSpecial projects and other duties as assignedJob Specifications:HS diploma required, college degree preferredTwo to four years accounts payable experiencePrior experience with bank reconciliations, accounts payable, bookkeeping or general accounting preferredExperience with working with multiple companies and/or business units is preferredKnowledge and understanding of accounting and financial controlsProficiency with Microsoft Excel and Word, experience with QuickBooks a plusKnowledge, Skills and Abilities:Strong attention to detail and commitment to accuracyAbility to reconcile financial activity and research discrepanciesEffective organizational and time-management skillsSound judgment when handling banking information, invoices, and confidential financial recordsAbility to follow approval procedures and established internal controls consistentlyAbility to work independently while collaborating effectively with other members of the Accounting Team