Administrative Support Specialist - Financial Technician

Administrative Support Specialist 1 (Financial Technician)

Performs independent administrative office support work in finance and billing services.

This position is located at: Safety & Emergency Services Department (Financial Services Division), 12490 Ulmerton Road, Largo, FL 33774 Work Schedule: Monday Friday; 8:00 a.m. 5:00 p.m.

MUST PASS AND MAINTAIN A LEVEL 2 CJIS BACKGROUND

What Will You Do

• Process OPUS electronic purchase order requisitions, change order forms, and purchase order cancellation requests for SES divisions, ensuring transactions are complete, accurate, and processed in accordance with established procedures.
• Serve as an OPUS Level 1 Reviewer for iExpense transactions, including PCard and Travel expenses. Review transactions and delegate or approve them at the appropriate reviewer or approval level.
• Prepare Miscellaneous Templates for invoices approved for template processing, ensuring required information and supporting documentation are complete and accurate.
• Submit monthly printer meter readings for laser printers.
• Perform SES PCard Coordinator responsibilities, including maintaining current knowledge of PCard policies and procedures, processing PCard purchases, and providing PCard report assistance and data entry support to SES PCard users as needed.
• Generate the monthly OPUS Outstanding PCard Transactions Report for SES PCard users. Monitor outstanding transactions to promote timely submission and provide deadline reminders and follow-up as necessary.
• Process Clerks Print Shop orders and coordinate related requests to ensure materials are ordered and received timely.
• Coordinate and monitor onsite shredding activities by escorting the shredding vendor and ensuring documents are collected and securely destroyed in accordance with established procedures.
• Order, monitor and maintain inventory of office supplies, copier paper, and printer toner.
• Serve as the liaison for copier and printer maintenance, supplies, service requests, and vendor service calls. Coordinate resolution of equipment and supply issues as needed.
• Perform SES Travel Coordinator responsibilities, including preparing required documentation, obtaining necessary approvals, coordinating travel arrangements, and processing travel reimbursement reports.
• Receive and process daily Accounts Receivable checks, including sorting, copying, distributing, and tracking.
• Assist with coordinating SES Financial Services events, including luncheons and staff functions. Prepare cost estimates, place necessary orders, and provide support as needed.
• Provide administrative support to SES Financial Services, assisting with daily operational, financial, purchasing, and departmental needs.
• Perform additional duties and special projects assigned to support the operational needs and objectives of SES Financial Services.

What Do You Need

Experience: Clerical experience preparing, processing, and maintaining administrative records.

• 3+ years of experience as described above; or
• Associates degree in a related field, and 1+ years of experience as described above; or
• Bachelor's or higher-level degree in a related field and some experience as described above; or
• An equivalent combination of education and experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Knowledge, Skills and Abilities:

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
• Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
• Knowledge of modern recordkeeping practices.
• Knowledge of County functional and structural organization.
• Knowledge of use of word processing equipment.
• Skill in the operation of a typewriter and in taking and transcribing of dictation.
• Skill in making formal oral presentations to staff.
• Ability to work independently on complex and confidential secretarial tasks.
• Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
• Ability to apply computer applications and software.
• Ability to compose routine and technical letters and memoranda.
• Ability to make minor decisions in accordance with County ordinances and practice.
• Ability to establish and maintain effective working relationships as necessitated by the work.

Physical/Mental Demands

This is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Standing: Particularly for sustained periods of time.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Why Choose Pinellas County?

When you join Pinellas County, you're not just taking on a jobyou're investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.