Business Operations Coordinator

Job Description

Job Description

About CampFire

CampFire is a creative, entrepreneurial marketing company built around strong relationships, smart strategy, great work and a culture where people genuinely enjoy working together. We serve a diverse mix of brands and businesses through marketing strategy, creative, content, talent and client support. Our goal is simple: help our clients grow while building a company our team is proud to be part of.

 

Position Summary

The Business Operations Coordinator reports to the CEO and supports the day-to-day operational functions of CampFire. This role partners with leadership to help maintain efficient business processes, coordinate administrative and financial activities, support project execution, and ensure the team has the resources needed to meet client commitments. This is a great opportunity for an organized, motivated professional early in their career to gain broad exposure to business operations, finance and client service within a fast-paced agency environment.

 

Key Responsibilities

• Support day-to-day business operations, workflows, and internal processes.
• Help maintain organization, accountability, and operational efficiency across the company.
• Assist with invoicing, accounts receivable tracking, expense reporting, and coordination with the company bookkeeper or accountant.
• Maintain working knowledge of QuickBooks and help ensure financial information is accurate and current.
• Help prepare operational and financial reports for leadership review.
• Assist with contract administration, proposals, statements of work, and client documentation.
• Support staffing schedules, project assignments, workloads, and resource planning.
• Help monitor project status and support the team in meeting deadlines and client commitments.
• Identify opportunities to improve systems, processes, and operational efficiency.
• Support vendor management, office administration, and business operations as needed.
• Provide practical support and problem-solving assistance across departments.
• Help maintain a positive client experience through strong communication and follow-through.
  

 

What We Are Looking For

An organized, proactive individual — recent college graduate or up to two years of experience — interested in business operations, project coordination, administration, or client service. Candidates must have hands-on QuickBooks experience; familiarity with invoicing, project coordination, or process improvement is a plus.

 

Entrepreneurial Expectations

CampFire is an entrepreneurial company, and this is a valued, hands-on role. While we value flexibility and work-life balance, the position must be comfortable occasionally working early mornings, later afternoons/evenings or limited weekend time when the CEO schedule, client needs or business priorities require it. Success will depend on being responsive, adaptable and closely connected to the CEO, Director and broader team.

Benefits & Culture

CampFire offers a collaborative, creative and flexible work environment, health benefits and a 401(k) program. We value initiative, trust, teamwork, great client service and people who are excited to help build something.

CampFire is an Equal Opportunity Employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.

This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidates.