Head of Administration
ProspectBlue
Job Description ProspectBlue is leading the search for a Head of Administration on behalf of a growing, mission-driven organization operating in a highly regulated, service-oriented environment. This is a senior leadership role for an experienced, collaborative executive who blends financial rigor, people leadership, and operational partnership . The Head of Administration will oversee Finance, Human Resources, and Administration , helping build scalable systems, strengthen financial planning and analysis, ensure compliance, and support high-performing teams during a period of continued growth. Key Responsibilities: Executive Leadership
- Serve as a key member of the executive leadership team, partnering closely with ownership and the President.
- Align financial, people, and administrative strategy with organizational growth and mission objectives.
- Provide data-driven insights to support strategic decision-making.
- Lead all FP&A functions, managing a team of three plus an outsourced analyst.
- Own annual budgeting, multi-year forecasting, and monthly financial reporting with variance analysis.
- Develop cash-flow models, scenario planning, executive dashboards, and KPIs.
- Maintain and enhance data models related to market share, referrals, placements, and forecasting.
- Oversee accounting operations, internal controls, and billing to government entities and Medicaid.
- Act as liaison to external CPA firms to ensure timely state and federal filings.
- Partner with program leadership to ensure services align with reimbursable requirements.
- Lead risk management, insurance coordination, and administrative compliance.
- Oversee contract engagements and collaborate with outside legal counsel as needed.
- Provide strategic leadership for HR and a team of two, covering recruitment, onboarding, and employee relations.
- Oversee talent management, workforce planning, performance management, compensation, and benefits.
- Ensure compliance with state and federal labor laws and policies.
- Support leaders in building a strong, values-aligned culture.
- Ensure HR systems and processes scale effectively with organizational growth.
- Champion professional development and retention initiatives.
- Oversee office management and administrative operations across four locations (with a fifth planned).
- Manage a team of six supporting office operations, facilities, IT equipment, and vehicle fleet.
- Improve operational efficiency through systems, reporting, process optimization, and technology adoption (including AI).
- Ensure licensing requirements are met and confidentiality is maintained across client, HR, and finance records.
- Reports to the Chief Strategy & Growth Officer and ownership.
- Data-driven and analytical decision-maker
- Collaborative executive partner
- Strong systems thinker with a scalability mindset
- People-centered leader and team developer
- Mission-aligned and values-driven
- High degree of discretion; able to maintain confidentiality and HIPAA compliance
- Proficient with Microsoft Office and related business systems
- Bachelor's degree in Finance, Accounting, Business Administration, or related field (MBA and/or CPA preferred).
- 10+ years of progressive leadership experience across finance, HR, and administration.
- Demonstrated FP&A leadership in mid-sized organizations (approximately 50-200 employees).
- Preferred experience in healthcare, behavioral health, social services, or similarly regulated environments.
- Direct experience with government billing and Medicaid strongly preferred.
- Strong background in compliance, audits, and internal controls.
- Proven success building and scaling teams.
- Advanced financial modeling and analytical capabilities.
- Experience in growth-oriented or EOS-style organizations is a plus.
Vacancy posted 2 hours ago
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