Accounting Specialist

Job Description

Job Description

Description:

Join the financial adventure at Mead O'Brien, Inc. as our Accounting Specialist! Assist the Controller in conquering all things accounting and financial for our legendary family-owned company with over 90 years of history. We're not just a company; we're problem solvers and innovators in valves, automation, steam, hot water products, and more, serving industries across the Midwest.  

The Accounting Specialist is responsible for timely execution of processes and transactions in a fast-paced environment in the functional areas of accounts receivable, accounts payable, general ledger and payroll, as well as in other accounting areas across multiple companies and divisions. This person will support the Controller with all tasks assigned to that position. This is a detail-oriented position.

Accounts Receivable

• Review online bank information daily for deposits.
• Record deposits from multiple sources, including lock box, EDI and ACH.
• Reconcile daily posted customer payments to bank deposit transactions.
• Update Excel cash logs for all companies.
• Create new customers as needed.
• Maintain customer information, including sales tax exemptions and ship to information.
• Complete lien waivers as needed.
• Assist with debt collection as needed.

Accounts Payable:

• Review vendor invoices and post to appropriate accounts in Epicor P21.
• Record automatic ACH payments to vendors from bank debit transactions.
• Review freight bills and distribute to appropriate supporting staff.
• Prepare checks to vendors on a weekly basis.
• Set up new vendors, once approved by Controller.
• Maintain vendor master files, including scanning all vendor invoices into the network folders.
• Performing monthly company credit card reconciliation, including retrieving receipts from card holders.
• Review employee expense reimbursements for accuracy and completeness.
• Backup for PO vouchering for supporting staff members.

Sales Tax Returns:

• Monitor each state’s rules for sales tax and rate changes on a monthly basis, make changes to P21 as needed.
• Prepare state sales/use tax reports, file and pay via each state’s online platform.
• Set up payments in P21.

General Ledger:

• Prepare and post approved journal entries as needed.
• Create month end accruals for expenses when needed.
• Supply Controller with supporting documentation for specified accounts.
• Reconcile assigned general ledger accounts on a monthly basis.
• Assists the Controller with year-end activities and audit supporting documentation.

Payroll:

• Review timeclock entries and communicate discrepancies.
• Update payroll software with personnel changes.
• Perform back up journal entry support to Controller.

Additional Duties and Responsibilities:

• Act as a point of contact for answering emails/calls from vendors, customers or internal supporting staff. 
• Provide backup support for co-workers for A/R and A/P.
• Special projects as assigned by the Controller.

Qualifications:

The successful candidate will possess:

• Minimum 5 years of accounting related experience.
• Associates or Bachelor's in Accounting, preferred, not required. 5+ years in related experience in lieu of a degree.
• Very organized individual with the ability to multi-task and deal with interruptions.
• Thrives in a smaller company environment, eager to embrace the opportunity to wear multiple hats.
• Enjoys a dynamic role that goes beyond traditional boundaries, contributing to various aspects of the business.
• Ability to meet required deadlines under occasional stressful conditions.
• Highly motivated individual that is eager to learn and take on new challenges.
• Self-starter and able to work with minimal supervision - Takes direction well.
• Work cooperatively in a team environment with other staff members.
• General knowledge of GAAP, payroll, and sales/use tax.
• Familiarity with accounting for multiple companies and divisions.
• Experience with ERP systems, Epicor Prophet 21 is a plus.
• Advanced knowledge of Microsoft Office applications (Excel, Outlook, etc).
• Strong communication skills, both verbal and written.
• Valid and verifiable driver’s license and record. 
• Ability to pass background checks, drug screening, training, and safety clearances.