Executive Assistant

The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization within the company. This is a hybrid position, required to be in the Mississippi office two days per week, other 3 days are remote.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets
• Assist with special projects, conduct research, compile data and maintain records
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for consideration and approval by executive
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department
• Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas
• Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Coordinate and secure travel arrangements for the executive and prepare itinerary
• Coordinate and prepare expense reports
• Attend meetings record minutes and prepare for distribution
• Establish and file a variety of documents, records and reports
• Maintain high-level knowledge of department activities
• Prepare responses to correspondence containing routine inquiries
• Perform any other job duties as requested

Education and Experience:

• High school diploma is required
• Associates degree in business or related field or equivalent years of work experience is preferred
• Three to five (3 to 5) years of administrative is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Effective listening and critical thinking skills
• Effective problem solving skills with attention to detail
• Strong knowledge of general office practice
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Accurate and efficient typing skills
• Excellent interpersonal skills and high level of professionalism
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times