Area Office Administrator I

Estimated compensation begins at $18.00/hr commensurate with education and experience. Job Summary This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner. Duties Write and verbal communication: Answer correspondence, perform filing, and prepare mailings. Answer phones, respond to voicemail, e‑mail and phone calls in a timely and professional manner. Gather articles, pictures, layout, production, mail, etc. from area staff for newsletters. Create club/event postcards, flyers, maps and send prayer e‑mails, monthly updates, and personal support mailings. Create and maintain an area M‑Site. Send thank‑you letters to donors. Interact with area office assistant, area directors, area committee, volunteer team leaders, and area leaders. Administration: Process and track donations; maintain donor and leader databases, ensuring leader forms, driver questionnaires and background checks are up‑to‑date. Monthly expenses & budgets: Manage bank account records, FDT, expense reports, and evaluate financial status each month. Maintain contact databases: Update donor, kid, parent, newsletter, banquet, and email distribution lists. Human Resources for Regional Administrators: Track vacation, sick and personal days for eligible staff; submit timesheets; complete personnel requests for hiring or termination. Event administration: Coordinate area meetings, including staff, leadership, and committee meetings. Track camp participation, payments, health forms, and fundraisers; send letters to parents. Responsible for fundraiser marketing; construct and distribute camp brochures. Communicate with camp regarding contracts, deposits, housing requests, and call‑ins. Banquet and golf marathon: create invitations, sponsor packets, program, donor cards; track guest lists, sponsors, RSVPs, and donations. Training: Provide training to area office assistants, directors, committee members, volunteer team leaders, and area leaders on processes and applications. Working Conditions Office environment. Education High school education or equivalent; associate's degree preferred; ongoing education encouraged. Experience Required Previous administrative assistant experience preferred. Qualifications Typing 55–60 words per minute with few errors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and detail orientation skills. Ability to handle concurrent tasks and interruptions. Good grammar and communication skills. Ability to maintain confidentiality. Basic accounting skills. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills. #J-18808-Ljbffr CPY0001 Young Life Incorporated