Estimating Coordinator

Estimating Coordinator

SmartTalent is hiring! We are looking for a detail-oriented Estimating Coordinator to join a growing construction/specialty contracting team. This role combines bid coordination, estimating administration, project support, and customer relationship management - playing a key part in managing bid opportunities, maintaining customer and project data, and ensuring smooth communication between customers, contractors, owners, architects, engineers, and internal departments. The ideal candidate is detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced environment.


LOCATION: Woodinville, WA


PAY: $30-$35/hr DOE


SCHEDULE:


6am - 230pm Monday - Friday


BENEFITS OFFERED: Paid Weekly, Direct Deposit, Affordable Health Care, Full-Time, Career Advancement Opportunities


Job Details:

Bid Administration & Tracking

• Set up and track all inbound bid opportunities using company CRM, file systems, servers, and bid calendars


• Maintain accurate bid tracking records, progress notes, and project status updates


• Distribute quotes to contractors, owners, and project stakeholders


• Obtain bid tabulations and identify low bidders following bid openings


• Manage bid lists, customer records, and project tracking spreadsheets


• Prepare bid packages, qualifications, bid bonds, and other required bid submissions


• Research and complete project-specific bid requirements and documentation


• Track project status from initial lead through contract award or project closeout


• Coordinate qualification calls and support pre-bid activities


Sales & Customer Support

• Support sales representatives with customer communications, project tracking, and CRM data entry


• Manage pre-bid bidder lists and customer outreach efforts


• Answer and direct incoming calls related to estimating and sales


• Process and track new customer leads and project opportunities


• Maintain customer, industry, and market information within the CRM


• Provide ongoing customer service and relationship support


• Conduct targeted sales outreach and market-development activities as assigned


Project & Industry Research

• Search and identify project opportunities using industry bid platforms and resources


• Research contractors, owners, architects, and engineers associated with bidding opportunities


• Maintain organized records of market activity and project opportunities


Estimating Department Support

• Provide administrative support to the estimating department


• Research specifications, project requirements, and contract documentation


• Assist with special projects and departmental initiatives as needed


Marketing Support

• Support marketing and sales initiatives including advertising, publications, and campaigns


• Assist with website content, case studies, social media, and email marketing efforts


QUALIFICATIONS:

• 2+ years of experience in administrative support, construction estimating support, sales support, or project coordination


• Strong organizational and multitasking abilities


• Proficiency with Microsoft Office Suite, Microsoft Teams, and CRM/PSA software


• Excellent written and verbal communication skills


• Ability to manage multiple deadlines and priorities simultaneously


• Professional customer service and relationship-building skills


• Valid driver's license


Preferred Qualifications:

• Experience in construction, specialty contracting, engineering, or industrial sales environments


• Working knowledge of bidding processes, bid documents, and construction terminology


• Experience with project tracking software, CRM platforms, or PSA systems


• Marketing, lead generation, or business development experience


• Knowledge of specialty construction materials or related construction products


Skills & Attributes

• Exceptional organization and attention to detail


• Strong computer and data management skills


• Proactive and forward-thinking mindset


• Critical thinker with strong problem-solving abilities


• Excellent planning and prioritization skills


• Strong communication and interpersonal skills


• Customer-focused and relationship-driven


• Ability to influence, collaborate, and work effectively with diverse teams


• Adaptable and resilient in a fast-paced environment


• Honest, ethical, reliable, and accountable


• Strong listener with professional presence and enthusiasm


• Team-oriented with a company-first mindset


Apply today and one of our recruiters will help you get started asap!


SmartTalent Staffing is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.


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