Accounts Payable Specialist

Job Description

Job Description

We are immediately hiring an Accounts Payable Specialist with an established organization in Mineral Wells, who is experiencing exciting growth! This is a 3-4 month engagement with the potential for a permanent role in the new year. This position supports daily payables operations by ensuring invoice information is accurate, resolving discrepancies in a timely manner, and contributing to a smooth month-end close process. The ideal candidate is detail-oriented, comfortable working with financial data, and able to collaborate across teams to keep accounts payable activities organized and current.

Responsibilities:

• Examine vendor invoices for completeness and accuracy before processing payments.

• Compare invoice details against purchase orders and supporting documentation to confirm proper matching.

• Investigate differences between purchasing records and billing documents, then coordinate follow-up to reach resolution.

• Generate and analyze accounts payable reports to identify exceptions, inconsistencies, and items requiring attention.

• Research outstanding issues and take appropriate action to correct records and maintain accurate financial data.

• Collect relevant documentation during month-end activities and prepare basic journal entries for entry into the accounting system.

• Support account reconciliation tasks by reviewing balances, verifying transactions, and helping clear discrepancies.

• Assist with scheduled payment processing, including check run preparation and related invoice coding activities.

• Experience working in accounts payable within a detail-focused business environment, preferably in manufacturing.
• Working knowledge of invoice processing, account coding, and purchase order matching.
• Ability to identify discrepancies in financial documents and resolve issues with accuracy and urgency.
• Familiarity with preparing support for check runs and maintaining organized payment records.
• Basic understanding of journal entries and month-end close procedures.
• Strong attention to detail with the ability to review reports and interpret transactional data.
• Proficiency with accounting systems and spreadsheet tools used for tracking and reconciliation.