Bookkeeper / Accounts Payable & Accounts Receivable Specialist

Job Description

Job Description

Bookkeeper / Accounts Payable & Accounts Receivable Specialist

Company Overview: Cambridge Specialty Company is an approved supplier of jet engine service tools and precision aircraft parts. Since our founding in 1952, we have manufactured quality products for on-time delivery. Our state-of-the-art, 27,500 square foot facility houses all the equipment necessary to provide our customers with efficient, cost-effective production. Coupled with our experienced and highly skilled workers, this combination produces the finest jet engine service tools and critical flight safety parts and assemblies in the industry today.

We are seeking a detail-oriented Bookkeeper / Accounts Payable & Accounts Receivable Specialist to join our finance team and support the full cycle of our day-to-day accounting operations.

Position Summary

This role is responsible for managing vendor invoicing and payments, accounts receivable, payroll journal entries, bank reconciliations, credit card accounting, utilities, and related compliance and record-keeping functions. The ideal candidate is highly organized, comfortable working within an ERP system (JobBoss), and able to manage multiple recurring deadlines with accuracy and discretion.

Key Responsibilities

• Vendor Invoices & Purchasing: Print and enter vendor invoices into System, update Purchase Orders and PO Receiving, apply freight, fuel surcharge, and environmental charges, and verify price discrepancies with Purchasing Agents.
• Accounts Payable – Payments: Determine and process vendor payments in System, including creating and printing checks or ACH payments, sending remittance details, maintaining the ACH contact listing, filing paid invoices, processing COD payments, and completing vendor credit applications.
• Utilities: Manage all utility accounts, including printing invoices, processing payments (Auto Pay, online, or ACH), sending remittance details, and filing paid invoices.
• Payroll: Process weekly journal entries to record Labor, 401(k), Pension, and Roth expenses.
• Credit Card Accounts: Manage accounts, process supporting invoices and payments, reconcile GL balances to zero each month, and scan and file statements and paid invoices.
• Bank Reconciliation: Reconcile bank statements, confirm daily balances against JobBoss, close the monthly reconciliation period, and scan statements to the shared drive.
• Accounts Receivable: Enter customer cash receipts, process manual checks for bank deposit, maintain A/R filing, and run aging reports to follow up on invoices past 60 days.
• Other Responsibilities: Manage monthly job traveler, prepare the Parcel Insurance report, file conformance and flight safety certifications, support job costing, maintain W-9 filings and liability insurance certificates, provide audit documentation, and handle quarterly Sales & Use Tax filings and payments.

Qualifications

• Prior experience in accounts payable, accounts receivable, or bookkeeping required; manufacturing environment experience preferred.
• Experience with JobBoss or similar ERP/accounting software is a plus.
• Strong attention to detail and organizational skills, with the ability to manage recurring deadlines.
• Proficiency with Microsoft Office (Excel in particular) and comfort learning vendor/utility web portals.
• Ability to maintain confidentiality of financial and vendor information.
• Strong communication skills for vendor and customer follow-up.

Employment Type

• Full-time, on-site in Berlin, CT.