Executive Assistant

Executive Assistant

At ALLO, we believe people are our biggest asset. Our team brings the ALLO mission to life because as local members of each community, we live, work, play, and volunteer right here with you. We're passionate about being involved and contributing to the success and progress of each of our GIG Communities. We pursue these passions because ALLO leaders have created a workplace where folks are valued, ideas are heard, and leaders and teammates show up for each other at work and in life.

ALLO is seeking a seasoned and proactive Executive Assistant to provide high-level support to our senior leaders. This role requires an individual who can operate with a high degree of independence, keeping executives organized and prepared by managing complex schedules, overseeing intricate logistics, and ensuring the flawless execution of administrative operations. The ideal candidate has a proven track record of success in a fast-paced environment, possesses exceptional judgment, and is highly skilled at navigating sensitive information with total discretion.

Responsibilities:

• Provide high-level administrative support to senior leaders, ensuring disciplined organization and the successful follow-through of all action items.
• Independently manage and prioritize high-volume executive calendars, proactively mitigating scheduling conflicts and ensuring the best use of the executives' time.
• Triage and organize email and Microsoft Teams communications to ensure a clear flow of information and timely responses to critical matters.
• Prepare, format, and perform final reviews of presentations, agendas, and reports to ensure they are meeting-ready and professional.
• Lead the coordination, logistics, and material preparation for leadership and Board of Directors meetings.
• Oversee the secure collation and distribution of highly confidential meeting materials.
• Manage complex travel itineraries, including multi-leg domestic and international travel, lodging, and ground transportation.
• Coordinate private air travel, including precise management of schedules, manifests, and vendor relationships.
• Manage the end-to-end expense reporting process, ensuring accuracy and strict compliance with company policies.
• Own the planning and logistics for executive offsites, department events, and large-scale team meetings.
• Master the use of Microsoft 365 tools to optimize daily operations and administrative workflows.
• Expertly leverage AI-enabled tools to increase efficiency in administrative tasks, including complex scheduling and expense management.
• Lead special projects and provide robust administrative support to ensure the executive office runs efficiently.
• Act as a resource for the team in exploring and adopting AI tools that enhance overall administrative productivity.

Education:

• An equivalent combination of education and significant relevant work experience will be considered.

Experience:

• 5+ years of experience in an executive support role, with a demonstrated history of supporting senior leadership in a fast-paced environment.
• Advanced proficiency in Microsoft 365 (Teams, Outlook, PowerPoint, Excel) with a proven ability to master new technology and workflows.
• Extensive experience coordinating complex corporate travel arrangements and managing detailed executive expenses.

Skills / Knowledge / Abilities:

• Exceptional Discretion & Confidentiality: Demonstrated ability to handle highly sensitive personnel and corporate information with absolute professionalism and sound judgment.
• Expert Organization & Attention to Detail: Outstanding time-management skills with the ability to manage a high-volume workload and multiple competing priorities with flawless accuracy.
• Anticipatory Problem-Solving: Highly resourceful and adaptable, with the ability to anticipate executive needs before they arise and implement solutions independently.
• Professional Presence & Communication: Outstanding interpersonal and written communication skills, with the ability to represent the executive office with confidence, polish, and a strong service-oriented mindset.

Requirements:

• Raise objects up to 25 lbs
• Remain upright on feet for extended periods
• Remain stationary for extended periods
• Ability to communicate information

People are our passion. At ALLO, we don't treat you like a number. You're a human being.

Get ready to plug into the perks at ALLO:

• Free internet? You bet. Plus, awesome discounts on other ALLO services.
• Retirement Plan: The fiber future isn't the only one we care about. We match your 401(k) savings up to 5%.
• Health and Wellness: Participate in quarterly wellness challenges, and we'll deposit extra cash into your checking or health savings accounts.
• Benefits: Our benefits include medical, vision, and dental with low employee costs. Not to mention generous Earned Time Off (ETO) program.
• Sponsorships: Are you passionate about a local fundraiser or philanthropy? We strive to give back to what matters most to our communities.
• Tuition Assistance: Have a thirst for knowledge? We like that, which is why we're proud to offer assistance with the cost of your tuition.

ALLO is an Equal Opportunity Employer. We are committed to providing opportunities to all applicants and associates without regard to race, color, religion, sex, pregnancy, national origin, age, disability, marital status, sexual orientation, gender identity, military and veteran status, and any other characteristic protected by applicable law. ALLO believes that diversity and inclusion within our team is critical to our success as a company. We seek to recruit, develop, and retain the most talented people.

Benefit eligibility depends on the position and employment status. The available benefits differ for interns, contingent workers, and part-time team members.

Qualified individuals with disabilities who require reasonable accommodations in order to apply may contact Recruiting at View email address on click.appcast.io.

ALLO is a Drug Free and Tobacco Free Workplace.