Accounting Analyst

Salary : $39,104.00 Annually
Location : Panama City, FL
Job Type: Full- Time
Job Number: 20260930
Department: City Clerk Treasurer
Opening Date: 09/30/2026
Salary: Salary/Hourly wages may be adjusted based upon experience within Step Plan Parameters.


MAJOR FUNCTIONS
Under the general guidance and leadership of the City Clerk-Treasurer, the Accounting Analyst provides professional support for the City's month-end and year-end financial closing processes. This role is responsible for preparing and posting recurring journal entries, applying established allocation methodologies, performing account reconciliations, maintaining financial schedules, and assisting with financial reporting and audit preparation.

The position requires strong analytical skills, accuracy, attention to detail, confidentiality, and the ability to interpret and apply governmental accounting principles. The Accounting Analyst supports assigned accounting functions to ensure timely, well-documented, and audit-ready financial information that contributes to the City's monthly financial reporting process.
ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

• Prepares, enters, and maintains recurring journal entries, adjustments, accruals, and other month-end transactions required to complete the City's financial close.
• Applies allocation methods developed by senior accounting staff (e.g., Accountant I) to monthly and annual expenses, ensuring consistent and accurate distribution to appropriate funds and departments.
• Performs assigned monthly balance sheet reconciliations, including bank accounts, investment accounts, grant-related accounts, prepaid items, and other reconcilable accounts.
• Assists in preparing month-end and year-end schedules, analysis, supporting workpapers, and reconciliations necessary for internal reporting and external audits.
• Supports fixed asset accounting by preparing routine updates, verifying activity, and maintaining documentation provided by senior accountants.
• Reviews financial activity for accuracy, identifies variances or discrepancies, and works with accounting staff to resolve issues and ensure proper documentation.
• Assists in maintaining organized financial files, electronic records, and supporting documentation in accordance with record retention requirements.
• Utilizes the City's enterprise financial system, spreadsheets, and reporting tools to analyze financial data, process accounting entries, and maintain detailed support for assigned tasks.
• Provides general accounting support to City departments by researching financial information, responding to inquiries, and explaining accounting procedures.
• Supports preparation of annual audit schedules and responds to routine auditor requests with guidance from senior accounting staff.
• Assists with monitoring grant-related expenditures and preparing basic grant reconciliation schedules in compliance with federal and state requirements.
• Participates in process improvement efforts to strengthen internal controls and enhance the efficiency of accounting workflows.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and basic governmental fund accounting.
• Ability to prepare accurate journal entries, reconciliations, financial schedules, and supporting documentation.
• Strong analytical skills with the ability to investigate discrepancies, identify root causes, and recommend follow-up actions.
• Familiarity with municipal finance procedures, internal controls, and financial reporting practices.
• Proficiency in Microsoft Excel (advanced functions, pivot tables, reconciliations) and working knowledge of Word, Outlook, and PowerPoint.
• Ability to maintain confidentiality of sensitive financial, personnel, payroll, and organizational information.
• Develop and maintain effective, team-focused and cooperative working relationships with City team members, elected officials, various agencies and the general public.
• Ability to learn third-party software in an independent manner.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to organize work, manage multiple assignments, and meet deadlines with minimal supervision.
• Ability to communicate financial information clearly and professionally, both verbally and in writing.
• Ability to learn and utilize financial systems, databases, and reporting tools effectively.

MINIMUM QUALIFICATIONS

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• One (1) year of accounting or bookkeeping experience, preferably in a governmental or fund-accounting environment.
• One (1) year of governmental accounting experience preferred.
• Valid driver's license.

A comparable amount of training or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally - Lift/Carry 15+ lbs, Push/Pull up to 25 lbs, Climb, Crawl, Drive.
• Frequently - Lift/Carry up to 15 lbs, Twist/Turn, Reach Above Shoulder, Reach Outward, Stand, Walk.
• Constantly - Adequate vision and hearing (with or without correction), Sitting, Typing/Fine Motor Skills/Handling.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed predominantly in an office environment. The position requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations.

• Subject to varied work hours and recall during emergencies as essential personnel.

Risk/Safety Conditions:
The position involves a minimal degree of risk, with time-sensitive deadlines being a consistent part of the job.
DISCLAIMER
These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

The City of Panama City is an Equal Opportunity Affirmative/ Action Employer.
Panama City Offers a complete benefits package to all full time employees. Below is a list of the benefits offered by the City.

For more detailed information about the benefits please reach out to the Human Resources Department.


WORK/ LIFE INTEGRATION

• 12 Days of Paid Time Off
• 12 Days of Paid Sick leave- 6 may be used for family
• 12 Days of Paid Holidays
• Birthday Leave
• Bereavement Leave
• Military Leave
• Social Event Outings
• Employee Assistance Program

HEALTH & WELLNESS

• Medical Benefits-Team Member (ZERO cost option available)
• Family Member Benefits available (City supplemented premium)
• Dental Benefits (Premium paid in FULL for Team Members)
• Orthodontic coverage for children (under 19)
• Vision Benefits
• Blood Drives (ADDITIONAL Paid Time Off for participation)
• Wellness Incentive Program
• Health Savings Account/ Medical FSA

FINANCIAL WELLNESS

• General Employee Retirement Pension Fund (10% of annual compensation)
• Access to Professional Financial Advisory Services
• City Paid Life Insurance and AD&D ($50,000)
• Additional Life and AD&D coverage available for employees, spouse, and Children
• Short-term Disability (Paid in FULL by City)
• Long-term Disability (Paid in FULL by City)
• Accidental Insurance
• Critical Illness Insurance
• Education Assistance Program/ Tuition Reimbursement
• Job Stability & Security