Sr. Trade Show & Events Specialist

Job Description

Job Description

In this role, you will be responsible for:

• Supporting annual trade show and event planning and budgeting
• Conducting research and analysis of proposed domestic and international trade shows and recommend an optimal mix based on strategic business requirements, customer focus, ROI and cost
• Provide on-site management for selected events (travel approx. 60%)
• Independently manage all aspects of assigned events with superior attention to detail:
• Event and attendee logistics (Show registrations and hotel room blocks)
• Show organizer deadlines
• Vendor deadlines including housing, badge passes, trade show logistics, invitations, graphics, video, shipping, etc.
• Collaborate with events team members and marketing colleagues to offer creative solutions and ideas
• Assigned budget, including processing show related invoices for payment and keeping record spending using team budget trackers
• Regular status updates
• Creating and maintaining the show plan, coordinating all planning meetings with the key stakeholders pre-show and post-show
• Lead post-event survey, measurement, analysis and continuous improvement efforts to demonstrate ROI
• Inventory of tradeshow properties, event materials and giveaways
• When attending an event, greet customers and new visitors, and act as a brand ambassador for to ensure consistent and professional messaging
• Manage staffing and meeting requirements on-site
• Record customer engagements and manage meeting schedule updates, flow of meetings and use of conference rooms at select events
• Other duties as assigned

Qualifications

• Bachelor's degree in related field with minimum 5-7 years of professional experience in event management
• Must be well organized, agile and able to make quick decisions independently, at times, while at show site
• Must possess the ability to multi-task projects and be extremely detail-oriented
• Must be forward thinking and on the lookout for new techniques across the event industry to make recommendations and execute ideas to elevate our events and improve ROI to the business
• Demonstrated success with project management as well as event management team collaboration for multiple events occurring simultaneously
• Communicates clearly and concisely, both orally and in writing and at all levels of the organization
• Fosters a strong entrepreneurial spirit and thrives in a fast-paced and deadline-driven environment, while managing multiple priorities with limited resources
• Team player with the desire, passion and motivation to deliver superior event ROI
• Organized and extremely detailed oriented
• Able to handle high volume of tasks and deliverables

Competencies

• Business acumen
• Creativity
• Customer focus
• Organizational agility
• Planning
• Superior organizational skills
• Exceptional attention to detail
• Working with others/relating and interacting
• Dealing with ambiguity
• Good oral and written communication skills
• Proficient Microsoft Office suite and other Office 365 applications
• Familiarity with team productivity software (Asana, Hive, etc.)

Physical Demands

• Simple to moderate physical exertion
• Must be able to lift more than 40lbs.
• Approx. 60% travel