Event Coordinator

Company Description

Centro Asturiano de Tampa is seeking a detail-oriented and highly organized Events Coordinator to coordinate venue logistics and support events at our historic property. This role works closely with the Director of Sales and Community Partnerships, meeting with clients, confirming event details, preparing spaces, and coordinating staffing to ensure a smooth experience for clients, vendors, and guests.

Responsibilities include, but are not limited to:

– Meet with clients and conduct venue tours and event walkthroughs

– Confirm event details, including timelines, room layouts, vendor arrival times, setup needs, and venue services

– Maintain accurate event files, floor plans, schedules, and client communications

– Communicate venue policies, access instructions, and event requirements to clients and vendors

– Coordinate room setup and breakdown, ensuring spaces are prepared according to confirmed layouts

– Confirm staffing needs and schedules, including bartenders, security, parking attendants, and event support staff

– Prepare and distribute event details and assignments to staff

– Serve as the on-site venue contact for assigned events, addressing facility needs and ensuring venue policies are followed

– Complete pre- and post-event walkthroughs and checklists

– Document facility concerns, damages, and follow-up needs

– Maintain organized event supplies and storage areas

– Coordinate with building personnel regarding maintenance and event readiness

– Provide administrative support to the Director of Sales and Community Partnerships

Required Skills and Qualifications:

– Excellent interpersonal and customer service skills

– Strong organizational skills with exceptional attention to detail

– Ability to manage details for multiple events and meet deadlines

– Clear and professional written and verbal communication skills

– Calm, courteous, and resourceful approach to problem-solving

– Ability to work independently and collaboratively in a fast-paced environment

– Comfort coordinating staff and communicating with clients and vendors

– Proficiency in Microsoft Office Suite and ability to learn event management software

– Bilingual English/Spanish preferred

Education and Experience:

– Bachelor’s degree in Hospitality, Event Management, or a related field required

– Minimum of two years of experience in venue operations, event coordination, hospitality, customer service, or a related field

Physical and Scheduling Requirements:

– Ability to lift up to 25 pounds

– Must be available to work evenings and weekends as needed for events

– Ability to stand and walk for extended periods during events

– Ability to assist with room setup, including arranging tables, chairs, and event supplies

Join our team and help deliver exceptional event experiences at one of Tampa’s most treasured historic landmarks!