IT Procurement Specialist

IT Procurement Specialist

The Vendor will provide the Department with staff augmentation services to provide IT Procurement Specialist services including, but not limited to:

Manage both strategic and administrative responsibilities related to IT finance/purchasing/buying.

Day-to-day tasks may include processing requisitions, purchase orders, quotes, supplier management, conducting market research, negotiating pricing, establishing terms and conditions for services, resolving invoice discrepancies, and communicating the status of purchases with internal customers.

Create and manage requests for quotations (RFQs), requests for proposals (RFPs), requests for information (RFI), Invitation for Negotiate (ITN) and managing supplier relationships.

Negotiate, purchase orders and procurement.

Coordinate solicitation and contract workflow for the Division including coordinating and negotiation interactions throughout vendor selection and procurement process.

Provides technical guidance to division staff in the development of Scopes of Work (SOW) providing guidance to division staff regarding necessary changes, improvements and additions to the SOW for contracts.

Resolves discrepancies with outside vendors and internal.

Proven ability and experience in executing procurement programs, successful negotiations, and vendor relationship management.

Experience with complex, multi-level, multi-vendor procurement processes and contracting procedures, especially in government organizations.

Experience in managing federal funding and the reporting necessary to support the use of those funds.

Experience managing and monitoring technology contracts and vendors.

Experience with the state budget process.

Excellent writing skills so that information can be communicated clearly.

Understanding of federal and state fiscal rules and procurement policies.

Proven organizational skills.

Communication: Have the ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e.; project team meetings, management presentations, etc.). Must have the ability to effectively listen and process information provided by others.

Customer Service: Works well with clients and customers (i.e.; business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem.

Decision Making: Makes sound, well-informed, and objective decisions.

Flexibility: Is open to change, new processes (or process improvement), and new information. Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others.

Interpersonal: Shows friendliness, courtesy, understanding, and politeness to others.

Leadership: Motivates, encourages, and challenges others. Is able to adapt leadership styles in a variety of situations.

Problem Solving: Able to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.

Team Building: Encourages, inspires, and guides others toward accomplishing the common goal.