Capital Projects Manager

Key ResponsibilitiesCapital Project ManagementConduct site visits to assess property conditions, diagnose building system issues, and determine appropriate repair or replacement solutions.Develop scopes of work, bid packages, and project specifications for capital improvement projects.Solicit, evaluate, and negotiate contractor proposals based on scope, qualifications, pricing, and schedule.Award contracts and oversee project execution from mobilization through closeout.Manage multiple active projects across a multi-state portfolio while maintaining budget and schedule discipline.Review contractor invoices and change orders, ensuring costs remain aligned with project scope and market pricing.Serve as the primary capital project resource for regional managers, property teams, and operations leadership.Prioritize project requests based on life-safety concerns, asset preservation, and operational impact.Financial & Operational OversightOwn project budgets from award through closeout and proactively identify cost risks before they become overruns.Monitor capital spending and provide variance analysis on active and completed projects.Collaborate with leadership to develop annual capital plans and budget forecasts.Identify opportunities to reduce capital expenditures through improved scoping, competitive bidding, and root-cause solutions.Ensure capital investments support long-term asset performance and investor objectives.Project Administration & ReportingMaintain complete project files including contracts, bids, permits, inspections, change orders, and closeout documentation.Prepare regular project status updates for construction and operations leadership.Maintain portfolio-wide capital project dashboards and reporting.Coordinate project schedules with property teams to minimize resident and operational disruption.Document lessons learned to improve future project planning and execution.Compliance & SafetyEnsure projects comply with applicable building codes, safety regulations, and company standards.Verify contractor licensing, insurance coverage, and safety compliance.Maintain required permits, inspection records, certifications, and project documentation.Support emergency capital needs and coordinate rapid contractor response when critical building system failures occur.Assist with NSPIRE inspection readiness and compliance requirements, including HUD-regulated communities where applicable.