Executive Assistant To Managing Attorney

Job Description

Job Description

Are you the person everyone relies on to keep things running — the one who sees the problem before it happens, closes the loop before anyone has to ask, and takes quiet pride in a day that ran perfectly because you made it so?

Blue Mahoe, PLLC is a growing estate planning, asset protection, and elder law firm in downtown Fort Lauderdale, and we are looking for an exceptional Executive Assistant to be the right hand to our Founding & Managing Attorney. This is not a task-taking role. It is an ownership role for someone who wants to protect a leader’s time, run the systems that keep a firm moving, and grow into a central pillar of the practice for years to come.

If you are a proactive, detail-obsessed self-starter who thrives on being the person who keeps everything on track, we want to meet you.

$25 - $40 hourly DOE

This role exists to protect the Managing Attorney’s time, ensure execution across the firm, and serve as the central hub for communication, scheduling, and follow-through. You will own:

Calendar & Time Protection

• Own and manage the Managing Attorney’s calendar with precision and strategic awareness

• Ensure every meeting aligns with firm priorities and is fully prepared in advance

• Proactively spot scheduling conflicts, gaps, and inefficiencies, and resolve them before they become problems

• Protect focus time and minimize unnecessary interruptions

Task & Project Execution

• Track all key priorities, projects, and action items for the Managing Attorney

• Drive deadlines by proactively following up with team members

• Maintain clear visibility into what is in progress, at risk, or overdue

• Serve as the firm’s accountability partner so nothing falls through the cracks

Communication Management

• Manage and triage inbox communications on behalf of the Managing Attorney

• Draft, proofread, and send emails, letters, and internal communications

• Ensure timely responses and appropriate delegation of tasks

• Act as a professional point of contact for clients, staff, and external partners

Operational & Administrative Systems

• Maintain organized, up-to-date physical and digital files, documents, and records

• Support and improve internal workflows, processes, and systems

• Identify inefficiencies and proactively recommend solutions

• Help track firm initiatives and ensure operational consistency

Personal Support

• Manage personal scheduling, appointments, and travel arrangements

• Handle personal administrative tasks with the same professionalism and discretion

• Ensure seamless coordination between personal and professional commitments

• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Comfortable meeting deadlines and handling confidential information
• Must be comfortable using Microsoft Office

Who We’re Looking For

• Prior experience as an Executive Assistant, Legal Assistant, or in a similar high-responsibility support role (law firm or professional-services experience is a strong plus)

• Highly proactive: able to operate with minimal direction and anticipate needs before being asked

• Exceptional organization and time management, with extreme attention to detail

• A confident communicator who is comfortable following up and holding others accountable

• Professional and polished, able to interact credibly with clients, team members, and external partners

• A high level of integrity and discretion when handling sensitive and confidential information

• Tech-savvy and genuinely comfortable learning new systems and tools

This Role Is a Great Fit If You

• Thrive in fast-paced, high-accountability environments

• Naturally anticipate needs before being asked

• Take real pride in organization, execution, and follow-through

• Enjoy being the person who "keeps everything running"

• Want to commit long-term and grow with a firm, not just fill a seat

Blue Mahoe, PLLC is a boutique estate planning, asset protection, elder law, probate, guardianship, and business succession and transactional firm in the heart of downtown Fort Lauderdale, serving families and business owners across Broward, Palm Beach, Miami-Dade, and throughout the State of Florida, with a distinctive cross-border practice bridging Florida and the Caribbean. Clients trust us with what matters most: protecting their families, their legacies, and their life’s work. We pair sophisticated legal work with a client experience that feels personal, organized, and reassuring at every step. We are a growing firm where your ideas will be heard, your ownership will be visible, and your career can grow alongside ours.