Operations Administrative Assistant

Operations Administrative Assistant

Our client is a well-established commercial construction company serving the Central Texas region. They specialize in delivering complex public and private construction projects and are recognized for their commitment to quality, collaboration, and operational excellence. Their team fosters a professional, team-oriented environment where employees have the opportunity to contribute to meaningful projects and grow their careers.

Job Description:

Our client is seeking an organized and dependable Operations Administrative Assistant to join their team in Dripping Springs, TX on a contract-to-hire basis. This role provides administrative and operational support within a fast-paced commercial construction environment by coordinating project documentation, maintaining organized records, and assisting project teams with daily operations. The ideal candidate is detail-oriented, adaptable, and thrives in a deadline-driven setting. This position offers the opportunity to transition into a permanent role based on performance and business needs.

Key Responsibilities:

• Prepare and maintain subcontractor purchase orders and billing schedules using construction management software.
• Process, track, and distribute subcontractor change orders through the approval process.
• Review, code, and route subcontractor invoices using the company's document management system.
• Monitor subcontractor work orders and maintain accurate project documentation.
• Organize and maintain electronic project files and shared documentation.
• Update project schedules, reports, and spreadsheets using Microsoft Excel.
• Coordinate incoming project correspondence and ensure documentation is routed to the appropriate team members.
• Provide administrative support to Project Managers and operations leadership.
• Assist with general office responsibilities, including filing, answering phones, data entry, and document preparation.
• Complete additional administrative and operational tasks as needed to support business objectives.

Qualifications:

• High school diploma or equivalent required.
• Associate's or bachelor's degree preferred but not required.
• Three to six years of administrative experience in the construction industry.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational and time management skills with the ability to prioritize multiple deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Experience with construction accounting or project management software is preferred.
• Experience with electronic document management systems is a plus.
• Active Notary Public certification is preferred but not required.

Additional Details:

• This is a contract-to-hire, on-site position located in Dripping Springs, TX.
• Standard schedule is Monday through Friday during regular business hours.
• Candidates should be comfortable working in a fast-paced, deadline-driven environment.
• The ideal candidate is proactive, resourceful, and able to adapt to changing priorities.
• Additional responsibilities may be assigned based on business and project needs.

Perks:

• Opportunity to transition into a permanent position
• Competitive hourly pay
• Medical, dental, and vision benefits
• 401(k) eligibility
• Health Savings Account (HSA)
• Paid time off
• Collaborative, team-oriented work environment
• Opportunity to support impactful commercial construction projects

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.