Senior Document Control Specialist

Job-ID: Category: General ServicesLocation: Houston, TX, United StatesSchedule: Full timePosted: Job Overview:The Senior Document Control Specialist uses best practices and knowledge of internal or external issues to improve the Document Control discipline within McDermott. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the Document Control discipline. The Senior Document Control Specialist solves complex problems and uses discipline-specific knowledge to improve their products or services. The Senior Document Control Specialist impacts a range of customer, operational, project, or service activities with the Document Control team and other related teams. It ensures they work within the appropriate guidelines and policies. QualificationsEssential Qualifications and Education:Professional Degree/Post Graduate Degree/Bachelor’s Degree 8-15 years of experience in Document Management with a major contractor or consultantGood knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, ProjectWorking knowledge of industry utilized EDMS toolsHave wide experience with technical activities, including onshore and offshore operationsFunctional, business, industry, and leadership expertise Ability to work as a team member as well as act as a team leader (if the position is a Lead position)Excellent organizational and time management skills Detail-oriented, dependable, and willing to handle multiple priorities Successful communication skills, business acumen, and decision-making capabilityCertified iDocs Trainer (preferable) #LI-CA1#LI-DNIResponsibilitiesKey Tasks and Responsibilities: Gain experience in the following work area: iDocsDevelop basic technical skills to complete assigned workWhen acting as Lead Document Management, in additionDirect Small or medium Document Management team as Lead Document ControllerLead Project as Lead Document Controller, engaging the participation of other disciplines Coordinate all activities within own discipline and Discipline interfaces with other disciplinesLead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standardPlan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline manpower resources - agree on allocations with the Engineering ManagerEnsure interfaces and deliverables are clearly identifiedMaintain responsibility for progress and productivity, identifying any required corrective actionAct as project-based Discipline point of contact in communications and meetings with the Project Team, Customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.Develop or have input to the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards Become familiar with technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)Ensure the project EDMS platform is set up to meet client and McDermott technical requirements May manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost managementAdvise project management team or document management lead on document management technical issues and interface processes and requirementsAccurately track, log, and distribute releases of both internal and external documentation, including related metadata Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners May act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day Document Management issues Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS Provide input in preparing Document Management status reports Prepare, review, and issue defined project reports on document status, including the Master Document RegisterMay supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance Ensure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi) Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and toolsParticipate in and lead internal and external audits as required May provide regular status reports to project and department management on project document management workload and any issues Ensure active and frequent engagement with MOPEX counterpart/s for the project Deliver information required for handover and turnover in accordance with project contractual requirements Archive project records Provide lessons learned from project execution to project management and department management Reports to: Project: Lead Document Management/PEM Functional: Department Manager Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager Supervises: Assigned Document ControllersAbout the company
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably. For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.