Legal Secretary III (Operations Division)

Legal Secretary, IV

Legal secretarial support to the staff of the City of Atlanta Law Department. Duties include answering the telephone, composing letters, memos, reports, and other legal documents, and performing special projects as assigned.

Salary: $40,945 - $55,000

This is a skilled level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.

Essential duties and responsibilities include:

• Creating or setting up matters in Legal Files and supporting team in time input into Legal Files.
• Updating and tracking matters on matter management tracking in Legal Files or other spreadsheet or tool.
• General filing.
• Preparation of reports and PowerPoint presentations.
• Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case/document management system.
• Answering general phone calls, inquiries, and requests, and routing to the appropriate party.
• Managing conference room schedules.
• Filing legal documents (printed and electronic) with the courts.
• Providing coverage for front desk/receptionist area as needed.
• Administering the Department of Law's procedures regarding process of service.
• Handling mail pick-up, sorting, and distribution as needed.
• Scheduling meetings and depositions.
• Coordinating business-related travel and assisting with submitting reimbursement requests and/or performing reconciliations.
• Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud.
• Taking notes as may be required during meetings.
• Drafting letters, memos and emails for attorneys and paralegals.
• Printing agendas for Atlanta City Council Committee meetings.
• Drafting agendas for team, client, and division meetings.
• Other duties as assigned by supervisor.

Knowledge, skills, and abilities required include:

• Knowledge of basic administrative and/or office tasks; knowledge of legal terminology; knowledge of Microsoft Office Word, Excel, and PowerPoint.
• Basic arithmetic and verbal skills; basic computer skills, e.g. data entry, email, text processing; typing speed of at least 50 words per minute (WPM).
• Ability to maintain files; ability to review forms and documents for appropriate action, e.g. filing, sorting.

Minimum qualifications:

Associates degree or relevant college or technical/vocational certification, or High School Diploma and fifteen (15) years of working in a legal or office environment with progressively responsible duties.

Preferred education and experience:

Associates degree and twenty (20) years of directly related experience in a legal environment.

Associates degree and one to 2 years' of related work experience in a legal environment.

Work schedule: This position follows the City's hybrid work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities at least four (4) days per week, with the option to work remotely one (1) day per week, based on eligibility, departmental needs, and supervisor approval. The hybrid work schedule is subject to change at any time to five (5) days in-person work.