Office Assistant

We are searching for a fully bilingual office assistant (Spanish and English) to provide administrative support for our busy immigration law firm in White Plains, New York. This position is full-time and in person. You will be responsible for answering the phones and taking accurate messages for clients in English and Spanish, and answering questions in a friendly and timely manner. You will translate when needed. You will implement office standards to streamline our processes, scheduling appointments, and ordering office supplies. The position requires attention to detail and the use of CRMs to include Lawmatics, My Case, and INS Zoom. You will be required to send correspondence to the client to follow up on cases, payments, and invoices. You will also be responsible for following up with clients after consultations and creating/sending retainers, sending out mailings to the Court and clients, and also keeping the file room in a neat and orderly manner. Each day, you will also scan the mail and upload the documents to our systems and send out the mail to clients as needed. You will also file notices and documents and upload them to MY CASE. You will place original notices in client files. The Assistant will put files away in the cabinets each day in alphabetical order (some heavy) and have the files ready when clients come to the office for their meetings. Applicants should be extremely thorough, possess excellent communication skills in English and Spanish, and have some knowledge of law or a background in a law office or immigration law. Send us your resume today to become part of the team! #J-18808-Ljbffr