Project Buyer

Construction Project Buyer

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.

The Construction Project Buyer is responsible for overseeing the procurement and sourcing of materials, equipment, and services necessary for construction projects. This role plays a vital part in ensuring the timely and cost-effective acquisition of resources, maintaining supplier relationships, and contributing to the overall success of construction projects. This role serves as a key cross-functional partner to project managers, accounting, subcontractors, and leadership to maintain operational continuity, mitigate risk, and drive efficient project delivery.

This is a perfect role for a detail-oriented compliance professional.

Essential Duties and Responsibilities

• Send vendor onboarding packets to new subcontractors and manage collection of documents. Escalate non-responsive vendors to Project Manager and leadership.
• Review vendor forms such as insurance coverages to ensure compliance. Escalate non-compliant coverages to leadership to seek resolution.
• Consistently strengthen LHR's vendor bench for new Vendors and Subcontractors.
• Collaborating with core project team on budget, material needs and purchases.
• Assisting with material sign offs with Owners.
• Purchasing materials from suppliers for multi-site projects.
• Study Xactimate estimates to fully understand the insurance scope of work.
• Search for, and schedule site walks with, subcontractors, suppliers, and vendors for projects. Coordinate site walk schedule with the Project Manager(s).
• Send bid packages and requests for proposals to vendors for pricing as needed.
• Save all project documentation to Procore.
• Identify cost-saving opportunities through supplier negotiations, bulk purchasing and alternative sourcing.
• Add new vendors to Procore directory and related projects.

Post-Construction Work Orders

• Continually monitor the LHR Service email inbox. Document and track warranty tasks relevant to each work order.
• Responsible for managing nation-wide warranty-related work orders from request to completion utilizing Procore and spreadsheet tracking.
• Manage and coordinate material deliveries/orders and repairs with vendors, homeowners, and internal employees.
• Responsible for prompt and frequent communication and responses with homeowners and/or community managers related to open work orders.
• Ensure completion of all service repairs and hold vendors accountable for results.
• Collaborate with Project team on warrantable and non-warrantable construction items and associated warranty expiration dates.
• Responsible for vendor search and onboarding related to warranty work orders.
• Responsible for escalating urgent issues to leadership.
• Participate in job closeout meetings and knowledge transfer from project team.
• Responsible for reviewing and validating invoices related to warranty repairs.
• Communicate and ask questions about any part of project scope that is unclear.
• Lead or support task force teams for key warranty concerns.

Emergency On Call Rotation:

• LHR has a 3rd party emergency call service which Associa communities can contact in the case of an emergency. LHR employees take monthly rotations to be on-call 24/7 to respond to emergency messages.
• Manage the emergency call system and communicate LHR's monthly rotation changes to new team rotation for the upcoming month.
• Proactively monitor if employees have time off and adjust the on-call team accordingly.
• Communicate any personnel changes to the emergency call service. If an employee is no longer employed with LHR, then proactively update his or her rotation group.

Other Duties and Responsibilities

• Must be a team player and able to get along with others.
• Willingness to perform other duties as assigned.

Requirements

Knowledge and Skills:

• Ability to build relationships with sub-contractors, suppliers and co-workers.
• High proficiency at negotiating contracts.
• Attention to detail and analytical skills.
• Strong background in construction, with focus on estimating, purchasing and field experience.
• Ability to learn and embrace requisite construction related software.
• Strong organizational skills.
• Must be able to wear safety gear at all times while on the job site.
• Knowledge of remodel, reconstitution, restoration projects (documentation, safety, required reporting, regulations, etc.)
• Proficient in Word, Excel and Microsoft.
• Knowledge of OSHA worksite and personal safety
• Knowledge of State or local governmental safety requirements is a plus.
• Professional communication and customer service skills (phone, interpersonal, written, verbal, ).
• Interpretation and completion of verbal and/or written instructions at a proficient
• Time management and time critical prioritization
• Self-motivated, proactive, detail oriented and a team

Education and Experience

• Requires a bachelor's degree and 5+ years of experience in construction purchasing.
• Must be an advocate of continual learning and development.
• 1-3 years of directly related or closely related experience / Customer Service

Travel Requirements

• Travel may be required
• Hurricane Season may require extensive travel

Working Conditions:

• Typical outside work environment year-round (frequent standing, walking, lifting and/or operating powered equipment using proper safety techniques or tools), exposure to elements like rain, heat or cold.
• Overtime may-be required (on-call rotation)

Physical Demands

• Ability to safely operate, climb and perform work on ladders (1-2 stories) – 24-
• Ability to operate smartphone & email (day-to-day operations, basic communication/monthly expense reports)
• Must be able to operate a vehicle from one location to another
• Must be able to lift and carry up to 20 pounds on a frequent
• Must be able to sit, stand, bend, pull/push, grasp, twist, reach above shoulder, walk, stoop, kneel and climb.
• Must be able to use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.