Accountant - Accounts Payable (AP)

Job Description

Job Description

Staff Accountant-Accounts Payable

The Staff Accountant - Accounts Payable is responsible for managing the full accounts payable cycle,
processing payments in compliance with college policies, maintaining accurate financial records, and
supporting audits. This role also oversees purchase orders, vendor management, 1099 compliance,
college credit card administration and assists with general ledger reconciliations.

Key Responsibilities
Accounts Payable
● Process vendor invoices, expense reimbursements, and credit card transactions accurately and
timely.
● Verify invoice approvals, coding, and compliance with college policies..
● Manage vendor records, including W-9 collection and maintenance.
● Administer purchase order system and ensure compliance with approval processes.
● Work with campus departments to resolve purchase order and vendor issues.
● Prepare and issue annual 1099 forms in compliance with IRS regulations.
● Maintain proper documentation and reporting for tax-related requirements.
Credit Card Administration
● Oversee college credit card program; issuance, training, transaction review, and reconciliation.
● Ensure timely submission of receipts and proper expense coding.
Accounting & Business Office Support
● Post accounts payable entries to the general ledger.
● Perform monthly reconciliations of assigned general ledger accounts.
● Prepare schedules and documentation for annual financial audits.
● Respond to auditor inquiries and provide supporting records.
● Cross-train to provide backup support for payroll processing.
● Provide support across all functions within the Business Office as needed, ensuring continuity of
operations and assisting colleagues during peak periods, absences, or special projects.
● Other Duties as assigned.

Qualifications
Education & Experience:
● Minimum 2-3 years of accounting or accounts payable experience required; Bachelor's degree in
Accounting, Finance, or related field preferred.
● Proficiency in accounts payable processes, internal controls, and 1099 compliance.
● Strong organizational skills, attention to detail, and ability to maintain confidentiality.
● Proficiency with accounting software and Microsoft Excel.
● Effective communicator with excellent customer service skills.
● Collaborative team player with the ability to work independently.
Work Environment
● Standard office environment, 8:00-5:00. Little Rock location.
● Some extended hours may be required during month-end/year-end closing or audit periods.