Contracts Administrator

Job Description

Job Description

Robert Half is seeking a Commercial Contracts Specialist / Office Assistant for a growing organization in Fort Lee, NJ. This hybrid opportunity is ideal for a paralegal or contracts professional who enjoys supporting business operations, managing contract workflows, and partnering closely with sales, legal, and finance teams.

This role serves as a critical liaison between Commercial Sales, Legal, Finance, and external stakeholders, ensuring contracts are reviewed, negotiated, executed, and tracked efficiently. In addition to commercial contracting responsibilities, the position will provide light administrative and office support to the local office team.

Location: Fort Lee, NJ

Schedule: Hybrid (2-3 days onsite per week)

Pay Rate: $30-$35 per hour

Duration: 3-6 Month Contract (Temp to Hire)

Key Responsibilities

Commercial Contracts & Sales Support

• Review and coordinate customer contracts, NDAs, Master Service Agreements (MSAs), Statements of Work (SOWs), and related commercial agreements.
• Assist with contract negotiations by coordinating redlines, comments, approvals, and stakeholder feedback.
• Escalate non-standard terms and contractual risks to internal legal and business teams as appropriate.
• Monitor contract status, deadlines, and execution timelines to help facilitate successful deal closure.
• Maintain and organize executed agreements and contract records.
• Track renewals, expirations, obligations, and other key contract milestones.
• Generate reports related to contract activity, deal status, cycle times, and operational metrics.
• Identify opportunities to improve contract workflows and streamline business processes.
• Partner with Sales, Legal, Finance, and other internal stakeholders throughout the contract lifecycle.

Office & Administrative Support

• Assist with onsite events and company initiatives.
• Welcome and support visitors to the office.
• Help manage mail, deliveries, and conference room readiness.
• Support office supply inventory and general office organization.
• Assist with maintaining professional office and common area standards.

Qualifications

• Bachelor's degree preferred.
• Paralegal Certificate or equivalent legal training strongly preferred.
• Minimum of 2 years of experience in commercial contracts, legal operations, sales operations, contract administration, or a related field.
• Experience reviewing, redlining, and negotiating commercial agreements.
• Familiarity with MSAs, NDAs, SOWs, supply agreements, and other commercial contracts.
• Experience supporting a sales organization is highly preferred.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with CRM systems, contract lifecycle management (CLM) tools, and SAP is a plus.
• Strong organizational, communication, and relationship-building skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• High attention to detail and a proactive, customer-service-oriented mindset.