Entry Level Benefits Specialist

Entry Level Benefits Specialist, Human Resources

We're looking for a motivated, detail-oriented individual who is eager to learn and grow with a great company. Direct benefits experience is not required—we're willing to train the right person. If you have a background in administration, customer service, office support, or HR and enjoy working with people, staying organized, and learning new skills, this could be a great opportunity to build a career in Human Resources.

Entry Level Benefit Specialist is responsible for assisting in the administration and maintenance of all health and welfare and retirement programs, including medical, dental, vision, spending accounts, life insurance, and 401k plans.

Essential Duties and Responsibilities:

• Maintain JD Edwards and carrier portals to ensure accurate enrollments, changes, and terminations
• Build and maintain relationships with brokers, carriers, and internal stakeholders
• Distributes all benefits enrollment materials and assist employees with benefit-related questions
• Determine benefits eligibility in accordance with ACA guidelines and applicable plan requirements
• Perform routine audits of benefit-related data to ensure accuracy and compliance
• Process weekly and monthly invoices for benefit carriers and resolve discrepancies as needed
• Manage the time off portal to ensure new hire, employee change, and year-end updates are completed accurately and timely
• Assist with planning, coordination, and execution of annual open enrollment
• Support year-end benefit administration tasks, including reporting, audits, and system updates
• Process new hire, rehire, and termination reports, making benefit adjustments as needed
• Support 401(k) plan administration, including data maintenance, employee inquiries, reporting, and audit support
• Participates in various annual compliance reporting, plan document review, and end of year audits
• Assist with the administration of FMLA, sick leave, and Short-Term disability
• Identify opportunities to improve benefit administration processes while maintaining accurate employee benefit data
• Research, troubleshoot, and resolve benefit-related questions or discrepancies
• Provide guidance and support to branch leadership on benefit-related matters as needed

Skills and Abilities:

• Excellent verbal and written communication skills with the ability to interact professionally and tactfully with employees, vendors, and internal stakeholders
• Ability to maintain a high level of confidentiality when handling sensitive employee and benefit information
• Strong customer service mindset with a collaborative, team-oriented approach
• Highly organized with strong attention to detail and accuracy
• Basic knowledge of HR Laws and best practices
• Strong time management skills with the ability to prioritize tasks, meet deadlines, and manager multiple responsibilities

Education/Experience:

• High School Degree or equivalent
• 1-3 years of experience working in an office setting
• Proficient with Microsoft Office Suite

The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.