Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Remote Operations and Workflow Specialist

Traveling with Michaila

About the job Remote Operations and Workflow Specialist


We are seeking a highly organized and detail-driven Remote Operations & Workflow Specialist to support daily processes, manage scheduling tasks, and help ensure workflows move efficiently from start to finish. This fully remote role is ideal for someone who enjoys keeping systems structured, tracking progress, and maintaining organization across multiple moving parts.

In this position, you will play a key role in supporting both client-facing and internal operations by organizing incoming requests, monitoring timelines, and ensuring tasks are completed accurately and on schedule. You will communicate with clients and team members to gather important details, provide updates, and ensure all information is properly documented and up to date.

This role is best suited for someone who is proactive, dependable, and comfortable working independently while balancing multiple responsibilities. Strong attention to detail, organization, and clear communication are essential to maintaining smooth and efficient workflows.

Key Responsibilities
  • Coordinate daily workflow activities and monitor task progress
  • Organize incoming requests and ensure timely movement through each stage
  • Manage scheduling, confirmations, and process updates
  • Communicate with clients and team members to gather details and provide updates
  • Track outstanding items and follow up to ensure completion
  • Maintain accurate and organized records within internal systems
Qualifications
  • Strong organizational and communication skills
  • High attention to detail and effective time-management abilities
  • Comfortable using digital tools, scheduling platforms, and online systems
  • Ability to work independently in a remote environment
  • Administrative, coordination, or customer service experience is a plus, but not required
What You'll Get
  • 100% remote, work-from-home flexibility
  • Flexible scheduling options
  • Structured onboarding and ongoing training
  • Continuous support and access to team resources
  • Opportunity to build valuable operations and coordination skills
Additional Details
  • Fully remote position
  • Supportive and collaborative team environment
  • Opportunities for long-term growth and development
  • Applicants must be authorized to work in the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions

Why Join Us:

If you enjoy organizing processes, keeping tasks on track, and supporting a smooth and efficient workflow behind the scenes, this role offers a flexible opportunity to grow your skills in a structured remote environment.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Remote Operations and Workflow Specialist in United States vacancy
  •  ...powered by OneEthos . OneEthos operates at the intersection of...  ...services. Now Hiring: Core Systems Specialist We’reseeking a Core Systems...  ...optimization of enterprise-wide workflows on the Jack Henry Silverlake...  .... The Work Environment: Remote role within the United States... 
    Remote job
    Operations
    Full time
    Temporary work
    Immediate start

    Climate First Bank

    Brooklyn, NY
    1 day ago
  •  ...Description Job Description Job Description RN Hospice Workflow Specialist / Weekend Manager (Remote) Position Summary The RN Hospice Workflow...  ...responsible for overseeing and coordinating hospice clinical operations during weekends while ensuring efficient workflow... 
    Remote work
    Operations
    Shift work
    Weekend work
    Weekday work

    Affinity Care of Ohio

    Cincinnati, OH
    a month ago
  • Job-ID32553304Reference26-01181Remote50% Remote Qualifications: LabWare LIMS Configuration. Configure raw materials, commercial...  ...; Support stable execution of raw material and equipment workflows in live operations. Troubleshoot configuration and integration issues... 
    Remote work
    Operations

    Katalyst Healthcares & Life Sciences

    Cambridge, MA
    2 days ago
  • $1,750 - $2,150 per month

     ...per completed task Location: Remote Role Responsibilities Review...  ...realistic scenarios based on cybersecurity workflows such as incident response runbooks,...  ...thinking and ability to translate security operations into structured evaluation tasks. ~... 
    Remote work
    Operations
    Hourly pay
    Full time
    Contract work
    Summer work

    Mercor

    Remote
    22 hours ago
  •  ...A leading operations solutions provider is seeking an Operations Specialist to support billing, project configuration, and revenue operations entirely remote. Responsibilities include creating and auditing...  ...alignment, and optimizing workflows within project management. Ideal... 
    Remote work
    Operations

    Hireframe

    New York, NY
    22 hours ago
  • $40 - $50 per hour

     ...Healthcare Administrative Specialist Type: Contract...  ...50/hour Location: Remote Role Responsibilities...  ...and improve administrative workflows in healthcare settings, focusing...  ...patient access and front-end operations . Design efficient processes... 
    Remote work
    Operations
    Full time
    Contract work
    Summer work
    Work at office

    Mercor

    Remote
    22 hours ago
  • $125k

     ...InvestmentsLevel/Function: Senior Specialist, Product ManagementTitle:...  ...of technology, data, and operations as services to a rich client...  ...translate complex operational workflows into high-quality software...  ...25,000 plus bonus opportunities and other incentives.#LI-Remote
    Remote work
    Operations
    Work at office

    BetaNXT

    Brookfield, WI
    22 hours ago
  •  ...Summary:The Information Systems Specialist is responsible for supporting operational efficiency, compliance, and end-user...  ...optimized clinical and clerical workflows.The position requires frequent...  ..., Monday to Friday, with flexibility and potential for hybrid/remote work
    Remote work
    Operations
    Full time
    Work at office
    Monday to Friday

    North Star Health

    Springfield, VT
    1 day ago
  • $86.8k - $198k

    Identity and Access Management Specialist, SeniorThe Opportunity:...  ...provisioning, access request workflows, and access reviews, and conduct...  ...Have: Experience with IAM operations, guidelines, or enterprise-...  ...cameras on during meetings.Remote: If this position is listed... 
    Remote work
    Operations
    Full time
    Contract work
    Part time
    Work at office
    Local area

    Booz Allen Hamilton

    McLean, VA
    22 hours ago
  • The Performance Specialist, East Coast guides measurable operational improvement, productivity, and profitability within...  ...and opportunities.Observe shop workflows and identify constraints...  ...prioritization skills.#LI-PRT1#LI-Remote#Benefits - Medical, Dental, Vision, and... 
    Remote work
    Operations
    Work at office

    PPG Industries

    Strongsville, OH
    1 day ago
  • LOCATION: Remote U.S.OVERVIEWThe Trade Show & Event Planning Specialist serves in a support role to senior Event and Attendee...  ...shows. This role focuses on operational coordination, administrative execution...  ...: Understanding of operational workflows supporting internal events,... 
    Remote work
    Operations
    Full time
    Contract work
    Work at office
    Flexible hours

    Wolters Kluwer

    Texas
    3 days ago
  •  ...Supporting the legal operations of the company, the full-time remote Legal Specialist will manage contract-related requests, assist with legal projects, and coordinate workflow within the legal department. Key responsibilities Process and review contract-related requests... 
    Remote work
    Operations
    Full time
    Contract work
    Work experience placement

    Virtual Vocations Inc

    United States
    22 hours ago
  •  ...supports onboarding, training, and timekeeping to ensure accurate, efficient, and policy-aligned operations across research programs within the department. This role requires strong analytical skills, attention to detail, and the ability to manage multiple workflows.... 
    Remote work
    Operations
    Work at office

    US Government Jobs

    United States
    22 hours ago
  •  ...placement. The Wellbore Positioning Specialist 1 is responsible for supporting the service delivery of Superior QC Operations through well setup, remote monitoring, operational support,...  ...HiFi Guidance directional advisory workflows, and related automation-supported services... 
    Remote work
    Operations
    Live in
    Work at office
    Relocation

    Patterson-UTI

    Houston, TX
    4 days ago
  • $21.76 - $45.96 per hour

     ...Robinson is looking for a Customs Specialist who will play a critical...  ...exceptional service and operational excellence. You will leverage...  ...results. With the flexibility for remote work two days a week, this...  ...improvement by identifying workflow enhancements, supporting... 
    Remote work
    Operations
    Hourly pay
    Full time
    Work at office
    Local area
    Worldwide
    2 days per week
    3 days per week

    C.H. Robinson Int.

    Phoenix, AZ
    3 days ago
  • $88k - $164k

     ...a position within the Marketing Operations team on the Marketing Content &...  ...days per week. Current Nationwide Remote Associates may be considered.Job...  ...for quality and project workflow, we want to know more about you! As a Specialist, you'll develop and support marketing... 
    Remote work
    Operations
    Full time
    Temporary work
    Part time
    Casual work
    Work at office
    2 days per week

    Nationwide

    Columbus, OH
    1 day ago
  •  ...Ocean Import Operations Manager Manage end-to-end ocean import shipments, ensuring compliance...  ...by your third month Supportive Remote Environment: Work from home alongside a...  ...subject matter expert in your assigned workflows. Candidate Data & Privacy Notice... 
    Remote work
    Operations
    Daily paid
    Immediate start
    Work from home
    Overseas
    Night shift

    Expedock

    United States
    4 days ago
  •  ...high-performing team, the full-time remote RCM Success Specialist will serve as the primary communication...  ...to patient claims and billing workflows while collaborating with internal teams...  ...primary communication point between RCM operations and customers Respond to inquiries... 
    Remote work
    Operations
    Full time

    Virtual Vocations Inc

    United States
    22 hours ago
  • $401 per month

     ...Systems (CMS)We are looking for a CMS Specialist to join our CMS team at Open Bank! The...  ...the CMS Administrator in handling daily operations workflow and branch support to maintain system...  ...Banking, ACH Origination, eWire, Remote Deposit Capture, Cash Vault Services,... 
    Remote work
    Operations
    Full time
    Immediate start
    Flexible hours

    Open Bank

    Los Angeles, CA
    4 days ago
  • $120k

     ...Squarepoint is seeking a Platform Specialist to join our global Platform...  ...management, and lifecycle operations.Develop internal tooling and...  ...which may include using remote hands to complete tasks.Drive...  ..., Cloud Functions)Git-based workflows and version controlAgile methodologies... 
    Remote work
    Operations

    SQUAREPOINT CAPITAL

    New York, NY
    22 hours ago
  • $22.5 - $25 per hour

     ...million people with regulated operations in 14 states and on 18...  ...Primary RoleThe Accounts Payable Specialist is responsible for the processing...  ...providing issue analysis and workflow status resolution.Assist with...  ...3 days in the office 2 days remote.CompetenciesPlans &... 
    Remote work
    Operations
    Work experience placement
    Local area

    American Water

    Camden, NJ
    4 days ago
  • $30 - $75 per hour

     ...Biology Assessment Specialist is a remote review track for evaluating AI outputs across biology assessment specialist operations workflows. Reviewers grade workflow correctness, policy adherence, and stakeholder fit; flag operational risk; and document the right next step... 
    Remote work
    Operations
    For contractors
    Work experience placement
    10 hours per week

    AuraOne

    New York, NY
    2 days ago
  •  ...Legal Operations Specialist This is a remote position. About Teams Squared: We are a team augmentation company dedicated to connecting exceptional...  ...has a strong understanding of how to streamline legal workflows, implement legal tech tools, and manage cross-functional... 
    Remote work
    Operations
    Contract work

    Teams Squared

    United States
    4 days ago
  •  ...Description ** Demand Generation Specialist ** ** Location: **...  ...rules and Engagement Studio workflows · Manage segmentation, scoring...  ...Collaborate with Marketing Operations to improve systems,...  ...work environment (hybrid or remote options) · Room to grow into... 
    Remote work
    Operations
    Full time
    Work at office
    Flexible hours

    Novatech, Inc.

    Nashville, TN
    3 days ago
  • $102.7k - $212.6k

     ..., United StatesCapabilities: Operations and MaintenanceOffice Setup:...  ...Activation & Transition (ORAT) Specialist to lead multidisciplinary...  ...schedule, budget, resources, workflow, and deliverable quality; mentor...  ...Jacobs offices/projects and remote locations enabling them to deliver... 
    Remote work
    Operations
    Full time
    For contractors

    Jacobs

    Washington, WV
    4 days ago
  •  ...is seeking an AFSIM Modeling Specialist for an exciting opportunity in...  ...analytical research and Operator-in-the-Loop studies.AFSIM Architecture...  ...management and merge request workflows in GitLab.Must be curious to...  ...onsite at customer facility. Remote work is not available.... 
    Remote work
    Operations
    Immediate start

    DCS Corporation

    Dayton, OH
    2 days ago
  • $87.87k - $163.12k

     ...innovative software enabling remote collaboration, Waygate...  ...with the bestAs a Sourcing Specialist - NPI, you are supporting sourcing...  ...Buyers, Commodity Leaders, and Operations teams.Supporting design...  ...including feasibility and approval workflows.Preparing sourcing inputs... 
    Remote work
    Operations
    Full time
    Contract work
    Work at office
    Flexible hours

    Baker Hughes

    Skaneateles, NY
    2 days ago
  •  ...required. Work on highest priority or assigned cases using Workflow Management System, or as directed. Support PV inspections and...  .../biopharmaceutical company. Minimum 3 years in Drug Safety Operations role. Experience overseeing CRO teams of case processors... 
    Remote work
    Operations

    Katalyst HealthCares & Life Sciences

    United States
    4 days ago
  •  ...pharmacy administration to enhance existing operations. Works with pharmacy executives,...  ...opportunities, and risks. This position allows remote work at the discretion of the reporting...  ...:-Actively evaluate operational workflow and develop process improvement initiatives... 
    Remote work
    Operations
    Internship

    Prisma Health

    Columbia, SC
    1 day ago
  • Title:Senior Specialist, Project Systems DeliveryKBR is seeking a Senior...  ...supply chain, and corporate operations. Serving as a trusted...  ...integrations, and business workflows.Experience with software licensing...  ....SummaryLocation: Houston, Texas; Remote - U.S.Type: Full time
    Remote work
    Operations
    Full time
    Contract work
    Temporary work
    Local area
    Relocation package
    Flexible hours

    KBR

    Houston, TX
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Remote Operations and Workflow Specialist. Be the first to apply!