Administrative Assistant-Part Time

Job Opportunity

This position provides clerical and administrative support to the Solicitor-General and office staff, including maintaining a front-office presence as well assisting with in-court proceedings. This position is part-time up to 29 hours per week with no benefits.

Responsibilities include:

• Answers phones and greets visitors; schedules appointments and maintains calendars; collects and distributes mail; writes letters, e-mails, and other memos.
• Receives legal documents such as warrants, motions, discovery requests to compile with related case/file.
• Creates and maintains legal files, including physical file folders and electronic files in the case management system; verifies accuracy of information and enters/updates data into the case management system.
• Downloads and uploads applicable case materials into the case management system; organizes files in both the case management system and physical file folder according to office standards.
• Creates court calendars using the case management system and generates notices and envelopes to attorneys and applicable parties.
• Files legal documents and notices with the clerk of court.
• Attends court proceedings and assists the Solicitor-General, office staff, and members of the public with applicable paperwork. Court-appropriate dress is required.
• Keeps the Solicitor-General and office staff accurately informed concerning work progress, including present and potential work problems or visitor needs.

Knowledge, skills and abilities:

• Strong written and oral communication skills, as well as computer and telephone skills, are necessary, including knowledge of computers and job-related software programs.
• Superior customer service skills, positive attitude, personal responsibility and a strong sense of responsibility to the community at large is preferred.
• Excellent organization and ability to prioritize duties and deadlines.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the program and the workings of the criminal justice system.
• Ability to work with various parties, including law enforcement agencies, members of the public, and court officials.
• Ability to work with and provide services to individuals of all backgrounds and cultures, as well as the ability to work well with and at the direction of the Solicitor-General.

Preferred qualifications:

• High School Diploma, or G.E.D.
• Two (2) years of related work experience, or equivalent training and/or education.
• Valid State of Georgia Driver's License.
• Applicants selected for hire will be subject to fingerprinting, a criminal history background check, a motor vehicle driver's history check and pre-employment drug screening. Employment is contingent upon the completion and satisfactory results of each investigation.

Physical requirements:

• Work is performed in an office and in a courtroom, sometimes for long periods. Intermittent sitting, standing, walking, and occasional lifting of heavy objects are necessary functions of the position.