Office Manager

Job Description

Job Description

We are looking for a highly organized Office Manager to support daily operations and coordinate event-related activities for a Contract position based in Washington, District of Columbia. This role blends office administration with hands-on event logistics, requiring someone who can keep workflows moving smoothly while balancing competing priorities. The ideal candidate brings professionalism, sound judgment, and the ability to anticipate needs across multiple programs and stakeholders.

Responsibilities:
• Oversee day-to-day office operations, ensuring administrative processes, workspace readiness, and general coordination are handled efficiently.
• Manage logistics for a range of programs and events, including scheduling support, materials preparation, shipment tracking, and on-site coordination needs.
• Serve as the point of contact for vendors, handling service arrangements, print requests, deliveries, and follow-up to keep timelines on track.
• Coordinate storage and carrier activities, including organizing materials before and after events and maintaining orderly inventory across storage locations.
• Support office supply management by monitoring stock levels, placing orders, and ensuring essential materials are available when needed.
• Provide front-desk and receptionist support as needed, assisting visitors, answering inquiries, and directing communications professionally.
• Assist with accounts payable-related administrative tasks such as processing invoices, tracking payments, and maintaining accurate records.
• Help establish and maintain office processes that reflect event execution standards and create consistency across programs such as Honors, Scholar, Gala, Member Services, and Leadership Development.• Prior experience in office management, administrative support, or operations coordination within a fast-paced environment.
• Demonstrated background in event logistics, including managing materials, vendors, timelines, and post-event organization.
• Strong ability to handle multiple priorities at once while maintaining accuracy, professionalism, and responsiveness.
• Experience coordinating office supplies, printing, shipping, deliveries, and general workplace support functions.
• Familiarity with accounts payable support and administrative recordkeeping.
• Comfortable interacting with a variety of internal stakeholders, external partners, and service providers.
• Self-directed work style with excellent organizational skills and the ability to anticipate needs before they arise.
• Strong verbal and written communication skills, along with an experienced and dependable presence.