University Events

University Events & Commencement Specialist Job No: 562205 Work Type: Staff Location: Southern California: Long Beach Categories: Bargaining Unit: Unit 9 - CSUEU - Technical Support Services, Appointment Type: Temporary, Time Basis: FullTime Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern Californian lifestyle. Our 322-acre campus - one of the largest in the CSU system - serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you'll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It's an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California's future - offering competitive compensation, comprehensive benefits, and professional growth. Job Summary The University Events & Commencement Specialist plays a key role in planning and delivering high-profile university events and commencement ceremonies that shape the experiences of students, families, faculty, staff, and guests. Responsibilities include event intake, project timeline development, budget tracking, logistics, communications, vendor and campus partner coordination, event technology and data management, training support, and event assessment. Key Responsibilities University Commencement: Coordinate and implement assigned planning and operational activities for University Commencement ceremonies. Develop and maintain project timelines, communication plans, logistics, campus and vendor coordination, registration, ticketing, guest management, ceremony programs, rehearsals, and related events. Support staff, student assistants, and volunteers; monitor progress and event data; and identify and elevate issues requiring management attention. University Events: Coordinate assigned University Relations events from intake through execution. Consult with event requesters; develop event plans, budgets, timelines, and logistics; coordinate campus partners and vendors; and ensure adherence to university policies and approved plans. Department University Events/Commencement Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date. Classification Events & Conference Planner II Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Hiring Range: The hiring range for this position is $4,617 (Step #1) - $5,518 (Step #10) per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,617 (Step #1) - $6,727 (Step #20) per month. Benefits At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include: Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual. Health Coverage: A variety of medical, dental, and vision plans. Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans. Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit. Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families. Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance. Knowledge, Skills, and Abilities Ability to work with a variety of offices and individuals in planning, coordinating, and implementing complex university events. Ability to work calmly in a fast-paced, hectic, high profile environment. Ability to prioritize multiple responsibilities and work under pressure with constant interruptions. Ability to make decisions and take initiative in solving problems. Ability to handle multiple tasks and to prioritize them. Familiarity with University fiscal procedures. Experience working with students and the public. Ability to interact positively with staff and on- and off-campus vendors. Thorough knowledge of various computer programs (i.e. Microsoft Office suite, Drupal, Adobe Photoshop, ln Design, Contribute, etc.) and other office equipment. Knowledge of Tassel aplus. Ability to maintain a safe work environment. Ability to efficiently and accurately track and complete paperwork. Ability to track and complete multiple short-term and long-term projects that require a high degree of analysis and accuracy in a fast-paced environment. Must be a self-starter, willing to "roll-up sleeves" to get things done. Ability to identify and resolve problems independently, to learn new processes and procedures, and take a proactive approach to process improvement. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree in a related field and three years of related experience required. Occasional evenings, weekends, and ability to access off-site event. Licenses Valid CA Driver's License preferred. Physical Summary Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking. Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact View email address on click.appcast.io . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Application Closes: 30 September 2026 #J-18808-Ljbffr California State University, Long Beach