Global Ads Enablement Contractor

Ads Enablement Coordinator

Hybrid onsite in LA 2-3 days a week, will need travel to Los Gatos every 6 weeks. The skill set is broad and transferable (admin, coordination, onboarding, events, LMS support). The years of experience requirement is 3–5 years. The role doesn't require highly technical ad tech expertise. 8 months w/ poss to extend.

There are multiple adjacent talent pools: Admin Coordinators Learning & Development Coordinators Recruiting Coordinators Event/Program Coordinators Onboarding Operations specialists.

Administrative assistant background is key! Calendaring background, onboarding, Ops, must be able to work in fast past envirornment.

Position Overview and role intro: We are seeking an Ads Enablement Coordinator to help build and run the infrastructure that scales knowledge, best practices, and onboarding for our global Ads organization to support the planning, coordination, and delivery of global enablement programs and new hire onboarding. This role sits within the Ads Commercial and Readiness team and works closely with Global Enablement Leads, reporting to the Global Ads Enablement Manager. The ideal candidate has experience in administration, events, and LMS coordination, and enjoys bringing structure and clarity to complex programs. This is a hands-on, operations-focused role that requires strong attention to detail, clear communication, and the ability to manage multiple workstreams at once.

Responsibilities: Global Attendee & Program Management Manage attendee lists, registration, and communications for enablement and onboarding programs. Coordinate logistics across time zones and cohorts (reminders, links, follow-ups). Events & Logistics Coordination Coordinate logistics for virtual and in-person sessions (scheduling, invites, calendars). Support on-site events as needed and manage vendors (catering, swag, materials, room setup). Budget & Vendor Tracking Track budgets for events, vendors, swag, and travel; maintain simple reports. Support POs, invoices, and expense tracking with Finance and Procurement. LMS & Meeting Coordination Maintain and update onboarding paths with new content, materials, and recordings. Schedule live sessions for monthly cohorts and manage facilitator logistics.

Communications & Stakeholder Coordination Draft and send program communications (intros, reminders, recaps, surveys). Coordinate and aggregate weekly regional newsletter content Coordinate facilitator schedules and materials; manage access to recordings and resources.

Measurement & Feedback Create and manage surveys to collect attendee feedback. Compile results and summarize key insights for the team.

Requirements: 3-5 years of experience in a training coordination, learning & development, administrative, or similar support role Experience supporting the scheduling and logistics of meetings, events, or training sessions (virtual and/or in-person) Familiarity with learning management systems (LMS) or content management systems (CMS), including tracking participation and maintaining records Experience in preparing and organizing training materials and resources for both online and in-person training Demonstrated ability to respond professionally to inquiries from internal or external stakeholders Experience collecting feedback and compiling basic reports, preferably related to training or learning programs Proficiency with standard Google Suite applications Strong attention to detail and organizational skills Strong written and verbal communication skills

Nice to Haves or Preferred Skills: Experience in Administrative roles, Sales Enablement, L&D, or Onboarding Operations. Hands-on experience with LMS platforms (e.g., Workday, Cornerstone, Docebo, or an Ads learning portal). Experience supporting global or multi-region events and working across time zones. Familiarity with budget tracking and basic finance processes (POs, invoices, expenses). Experience coordinating with external vendors (catering, swag/printing, venues). Comfort with automation and workflow tools (e.g., Airtable). Experience creating and analyzing survey data and presenting key insights to