Commercial Loan Documentation Specialist

Commercial Loan Documentation Specialist Responsible for all aspects of the Commercial Loan process, including accurate, efficient and timely processing from receipt of the loan application to preparing the file for closing and disbursement of loan funds, in compliance with state and federal regulation and company policies and established Standard Operating Procedures (SOPs). Work within a team to ensure loans progress through the pipeline efficiently and effectively. Principal Accountabilities Process and prepare loan documentation for new, renewed and amended commercial and small business loans. Support sales, consumer loan and mortgage department personnel as needed. Represent the Bank to both internal and external customers in a courteous, professional manner in face-to-face, written and telephone communications.A ccountable for adherence to all regulatory and compliance standards including Bank Secrecy Act (BSA) as well as quality of documentation, timeliness and volume of loans closed. Actively protect confidentiality of customer and account information. Demonstrate Horizon Bank’s commitment to the communities in which we serve through active involvement in local organizations and events. Duties Receive loan applications from Commercial Credit Enter Loans into Laser Pro System, keeping it up to date at all times Maintain loan pipeline, tracking loans in process to ensure timely completion Order critical documents and verifications, including but not limited to appraisals, title work, flood certs, disclosures, appraisals, Examine and verify authenticity of documents and submit to the Commercial Lender for determination within the established timeframe Prepare Commercial Loan Closing packages for CBS input and imaging: Verify approval conditions prior to releasing loan documents. Communicate regularly with commercial lender regarding progress of loan and items needed for loan approval. Address customer questions and concerns through investigation and corrective action or in consultation with the Loan Officer. Communicate with Loan Officer and title companies to schedule closing appointments Prepare disbursement checks and arrange wire transfers Accurately and promptly prepare payoff letters, as well as release of mortgages or other collateral Review draw requests on commercial lines of credit and construction loans to ensure funds are disbursed within the guidelines of the loan approval. Re-verify loan criteria as needed. Review paid loans prior to releasing collateral Maintain file coverage for team members out of office, provide back up support for consumer declines, credit score disclosure letters, scanning files into FIS imaging system. Report suspicious transactions or unusual occurrences to supervisor. Conduct and document periodic risk reviews and run reports as needed Perform all work in compliance with established regulations, policies, Standard Operating Procedures (SOPs), and instructions. Maintain customer confidence and protect bank operations by keeping information private and confidential. Participate in ongoing skill, compliance, risk management and security training as required for the position and apply knowledge in daily tasks Other duties as assigned Qualifications & Skills High school diploma or equivalent with a minimum of 2 years’ experience processing commercial and/or small business loans. College degree in business, finance or related field of study preferred. Knowledge of agency guidelines and industry standards as they relate to commercial lending. Exceptional organization, time management and follow-up skills. Excellent interpersonal skills and ability to communicate effectively with customers, bank employees and outside service providers. Ability to follow detailed instructions and a wide range of procedures requiring sound judgement. Ability to perform complex mathematical computations using various business machines and/or computers. Must have proficient typing and computer skills. Core Competencies Adaptability & Flexibility Analytical Thinking Time Management Teamwork Physical Requirements Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in compliance with the Americans with Disabilities Act (ADA) Physical Demand: Percentage of Time: Communicate with customers, advisors and managers regarding banking transactions and issues. Able to exchange accurate information with others. 90-100% Able to verify authenticity of financial instruments, forms, documents and signatures. Able to verify identity of customers, vendors and service providers. Able to observe actions of others to ensure safety and security of the facility. 90-100% Able to grasp, move and sort forms and papers. 90-100% Constantly operate a computer and other office machinery such as calculator, copy machine, fax machine, scanner, printer and telephone 90-100% Able to remain stationary at a desk for long periods of time 75-100% Regularly move about the office to access file cabinets, storage drawers and various office equipment 75-100% Occasionally position self to reach heights between floor and 6’ Horizon Bank is a proud Equal Opportunity Employer | Disability | Veteran Employer. #J-18808-Ljbffr