Business & Finance Officer II - Public Health (Community Health Services)

Summary Community Health Services runs King County’s Public Health Centers and provides a wide range of care, resources, and support through its programs and partnerships. We embody King County's vision of health, well-being, and racial equity – every day for everyone. CHS strengthens King County's health care safety net by ensuring access to equitable and racially just health services. Public Health is seeking uniquely qualified Finance & Contracts Support (Business & Finance Officer II) with both accounting and contracts experience to serve as a contract administrator within the finance unit of Community Health Service Division. This position is responsible for supporting our various contract and accounts payable work within the unit but mainly supporting the Best Start for Kids (BSK) program. The Contracts Administrator will be the lead for all aspects of work contributing to the production and execution of BSK contracts, reporting, and accounts payable in accordance with federal, state, county, and department requirements. Note: This recruitment will be used to create an eligibility pool to fill additional Career Service, Term-Limited Temporary (TLT), or Special Duty Assignment (SDA) vacancies that may occur over the next six months. Commitment To Equity and Social Justice Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. To learn more, please visit Job Duties Contract Administration Support assigned programs within the Community Health Services Division by responding/researching fiscal inquiries related to payables contracts and research/responding to invoicing issues. Administer contracts to include reviewing scopes of work and establishing/reviewing contract exhibits and other required documents, setting up contracts in the online contract administration system (Agiloft), monitoring and reporting on progress, and maintaining files. Conduct detailed review of invoices, route to program staff for approval, follow up with questioned costs, enter invoices into online procurement system for payment, track receipt of payments, and troubleshoot problems with payments. Review, track, and archive documentation necessary for audits. This includes invoices for payment by King County Accounts Payable. Ensure accurate and timely data entry into Agiloft, iProcurement and iExpense and act as subject matter expert for these systems. Act as liaison with the Contracts, Procurement and Real Estate Services (CPRES) section. Create and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures and processes. Ensure that programs understand and use internal controls when engaging in grant procurement or planning. Support programs in submitting progress reports, financial status reports and invoices to grant funders. Make correcting accounting entries as necessary for proper allocation of expenditures. Complete all relevant department year-end fiscal tasks including expenditure accruals and fiscal adjustments. Work with program managers and contractors to ensure they understand terms and conditions of their contracts, including financial management of grant funds and reporting requirements. Provide technical assistance to contractors to ensure timely and accurate invoice and financial tracking. General Administration Assist with project procurement and other administrative duties as they arise. Process improvement: innovate and improve administrative processes for better financial stewardship of public funds, and increased value in direct services to the residents of King County. Other duties as assigned. Required Two (2) years contract experience to include but not limited to overall contract management (compiling/creating exhibits, compliance, monitoring and reporting). Demonstrated knowledge and experience in gathering, analyzing, and presenting data using Microsoft Excel. (Applicant must be at least an intermediate user of excel) Knowledge and demonstrated ability using online procurement and financial management systems. Knowledge and demonstrated ability applying generally accepted accounting principles (GAAP). Strong written and verbal communication skills. Ability to use knowledge, skills, techniques, and systems to define, visualize, measure, control, report and improve processes with the goal to meet customer requirements. Ability to build respectful and productive relationships with internal colleagues and external clients; establish and maintain effective working relationships with multiple, diverse Desired Knowledge of contracting and finance, including understanding of system workflow and technical knowledge of contract management apps such as Agiloft/Zoom grants. Advanced knowledge of grants management, accounting, audit, and public sector budgeting. Experience with Oracle-based financial and reporting systems. Experience with electronic contract administration systems. Two (2) years of experience managing the fiscal and contractual aspects of a federal or state grant/contract. Supplemental Information Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. King County's Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here . King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. Necessary Special Requirements The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience. For more information on our selection process, please refer to For tips on interviewing, please visit Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law. Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions. When Public Health responds to an emergency, and in accordance with relevant CLA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. Work Schedule This position is Monday-Friday, 8:00am-5:00pm. This position is exempt and not eligible for overtime. Remote And Onsite Work This position is located at the Chinook Building, 401 5th Ave, Seattle, WA 98104. The team works in a hybrid model, with 3 days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Union Membership This position is represented by PROTEC 17 Labor Union. Contact Sarah Dunkinson - View email address on click.appcast.io For questions about the application process contact the Recruiter. Benefits Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving ProgramEmployee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job #J-18808-Ljbffr King County, WA