Project Manager

Job Title

This position is responsible for managing the vertical construction, projects, and related grants for the City of Panama City Beach. As vertical projects lessen, the incumbent may transition to managing streets, stormwater and other Public Works related projects and grants. This position leads a team of professionals in the design, bidding, and construction of City projects. Position ensures that assigned projects are successful by working with partners, contractors and both internal and external teams in following standards, practices, and schedules that result in value-added projects being on-time, on budget and ultimately forming lasting relationships with our citizens.

Examples Of Duties

This position coordinates with City Management, individual City Departments needing vertical construction improvements and the Architectural/Engineering team to ensure the City's construction needs and goals are met during the design process.

This position consults with management in order to develop project plans and goals, scope of work, schedules, and project work plans including time frames, funding limitations, contract costs, risk factors, and allocation of available resources.

This position works with contractors and consultants, manages projects, identifies project participants, maintains project documents, establishes agendas, sets timelines, monitors, and reports on the progress of assigned projects ensuring project is on-time, on-target, and on-budget. Manages the selection of consultants and contractors for projects.

This position oversees construction sites and general contractors to ensure a high level of quality and safety.

This position reviews Requests for Information and Requests for Proposal and Change Orders and makes recommendations to Staff.

This position ensures that all work is performed in accordance with approved methods and procedures.

This position ensures that the project is constructed and documented in accordance with the contract documents and standard practices.

This position develops and maintains project cost/change controls, and project budget and invoice/pay application records.

This position assists with grant procurements and managing grant compliance.

This position performs change order estimating and change order negotiations for approval by City Management and/or City Council.

This position coordinates and monitors schedule updates, invoices, and submittals.

This position assists in managing and reviewing the progress of the Architectural/Engineering team design effort and General Contractors' construction schedules.

This position reviews bi-weekly or monthly reports on the status and progress of the contracts, including project costs and potential changes.

This position reports the status of projects to Public Works Director.

This position attends design program and construction meetings as needed.

This position works closely with Facilities Manager to plan and construct major facilities improvements/expansions as well as identify capital needs for all City Facilities.

This position assists departments with special projects as needed and coordination of services by the department or third-party contractor. May serve as a primary on-site contact for vendors, contractors, and service providers performing repairs or maintenance in City facilities ensure proper permits and documentation are filed and processed.

This position completes special project assignments as needed.

This position may prepare RFPs, RFQs, and other pre-bid documents, and post-bid documents as needed.

Typical Qualifications

Minimum qualifications include knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field (Civil Engineering, Construction Management, Architecture, Project Management, Facility Management, or related field). Five or more years of project experience working in the government/construction industry is preferred. Building maintenance education/experience is preferred. Experience with large Government construction sites is preferred. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Supplemental Information

Knowledge required by the position includes knowledge of construction technology and project management, knowledge of relevant local, state, and federal laws, knowledge of project and department budget process and tools, knowledge of project controls, knowledge of Risk Management, knowledge of preventative maintenance services, ability to track and document information in an organized, understandable format, skill in conceptual planning, skill in mediating and resolving disputes, skill in prioritizing and planning, skill in interpersonal relations, skills in oral and written communication, ability to exercise initiative and to make sound independent judgment, ability to prepare and maintain reports, records, and business correspondence, ability to work safely in all environments, including adverse weather conditions and hazardous environments.