HR Assistant

Job Title: HR Assistant

Job Description

The HR Assistant serves as the on-site human resources resource for employees and supervisors, providing support across policies, benefits, payroll, attendance, and general employment matters. This role coordinates onboarding and training activities, assists with full-cycle recruiting, and ensures accurate HR data management while maintaining a high level of confidentiality. The HR Assistant plays a key role in supporting employee relations, benefits administration, and attendance tracking within a fast-paced manufacturing or industrial environment.

Responsibilities

• Serve as the on-site HR resource for employees and supervisors, responding promptly to questions regarding policies, benefits, payroll, attendance, and employment matters.

• Coordinate and facilitate new hire onboarding, including orientation sessions, documentation, and initial training activities to ensure a smooth integration into the organization.

• Assist with recruitment efforts by scheduling interviews, communicating with candidates, and supporting hiring managers throughout the hiring and selection process.

• Support full-cycle recruiting activities, including candidate screening coordination, interview logistics, and follow-up communication.

• Process personnel transactions such as new hires, status changes, and terminations, and maintain accurate employee records in HR systems while ensuring data integrity and confidentiality.

• Maintain HRIS and related systems by entering, updating, and verifying employee data in a timely and precise manner.

• Support employee relations activities by helping address workplace concerns, documenting issues, and escalating matters to HR management or site leadership when appropriate.

• Assist with benefits enrollment by guiding employees through available programs and helping them complete required documentation.

• Support leave administration by tracking leave requests, maintaining related records, and communicating with employees about procedures and requirements.

• Communicate clearly with employees regarding HR programs, policies, and available resources to promote understanding and engagement.

• Monitor employee attendance, track attendance records, and support the preparation and documentation of corrective actions in partnership with site leadership and HR management.

• Provide administrative support for HR initiatives, including filing, data entry, report generation, and general HR office tasks.

• Collaborate with manufacturing or industrial site leadership to ensure HR practices align with operational needs and compliance requirements.

• Assist in ensuring compliance with HR policies and procedures, as well as applicable employment regulations, by following established processes and documentation standards.

Essential Skills

• Bilingual communication skills with the ability to support employees and supervisors in more than one language.

• 13 years of Human Resources experience, preferably in a manufacturing, industrial, or distribution environment.

• Experience providing administrative support with high attention to detail and accuracy in documentation and data entry.

• Working knowledge of HR practices including recruiting, onboarding, employee relations, benefits, and compliance.

• Experience supporting full-cycle recruiting, including interview scheduling, candidate communication, and coordination with hiring managers.

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

• Experience working with HRIS systems to enter, maintain, and report on employee data.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Excellent interpersonal and communication skills, with the ability to build effective working relationships at all levels of the organization.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• High level of accuracy and attention to detail in all HR administrative tasks.

Additional Skills & Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

• Human resources administration experience in a manufacturing, industrial, or distribution setting.

• Experience with onboarding processes, including orientation and training coordination.

• Experience in recruiting or hiring, including technical recruiting, is beneficial.

• Experience supporting benefits enrollment and leave administration.

• Ability to adapt to a rapidly growing organization and contribute to continuous improvement of HR processes.

• Comfort working with data entry and documentation in a structured, process-driven environment.

Work Environment

This role is based on-site within a manufacturing or industrial environment, supporting employees and supervisors working in a fast-paced operational setting. The position follows a contract-to-hire structure, offering a long-term opportunity with room to grow as the organization continues to expand. The HR Assistant works primarily in an office setting within the facility, using computers, HRIS platforms, and Microsoft Office tools to manage employee data and HR processes. The environment emphasizes collaboration, responsiveness, and professionalism, with regular interaction across different levels of the organization and close partnership with site leadership and HR management.

Job Type & Location

This is a Contract to Hire position based out of Stoughton, WI.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Stoughton, WI.

Application Deadline

This position is anticipated to close on Oct 29, 2026.

Workplace Type

This is a fully onsite position in Stoughton,WI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.