AP/AR Analyst

Job Description

Job Description

Position Description: AP/AR Analyst

Location: Palmer, AK

Department: Finance

Reports to: Controller

ABOUT VICTOR SIERRA AVIATION

Victor Sierra Aviation (VSA) is the parent company of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group®, Av8, and Aviation Products Systems. We acquire and build businesses that lead in engineering, manufacturing, and distribution of exceptional aerospace products globally.

MCFARLANE ALASKA

Based in Palmer, McFarlane Alaska specializes in parts and performance modifications supporting bush flying (STOL), designing, manufacturing, and distributing high-quality aircraft parts for the aviation market. With over 50 years of combined experience, the team is committed to delivering superior parts with exceptional, old-fashioned customer service.

THE OPPORTUNITY

As an AP/AR Analyst, you’ll be responsible for accounts payable and receivable operations within McFarlane Alaska. On the payable side, you’ll manage invoice processing and 3-way matching, investigate and resolve discrepancies, maintain vendor records, and prepare weekly payments. On the receivable side, you’ll manage cash application, collections, and customer account issues. Across both functions, you’ll work closely with Purchasing, Receiving, Sales, vendors, and customers to resolve issues and keep AP and AR processes running smoothly.

KEY RESPONSIBILITIES

Invoice Processing & 3-Way Matching

• Manage accounts payable processing within ERP and related AP systems, ensuring accurate invoice processing, 3-way matching, coding, approvals, and supporting documentation
• Perform advanced 3-way match analysis between purchase orders, receiving transactions, and vendor invoices, identifying and resolving discrepancies
• Research and resolve 3-way match exceptions, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and vendor billing
• Monitor aged receiving reports, unmatched invoices, and system exceptions, proactively driving resolution through collaboration with Purchasing, Receiving, and vendors

Vendor Management & Payments

• Maintain accurate vendor master data, including W-9 records, 1099 classifications, and banking information
• Prepare and remit vendor payments on a weekly basis, ensuring timely payment to vendors while considering cash flow implications
• Assist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing

Accounts Receivable

• Apply incoming customer payments (checks, ACH, credit card) to the correct invoices and accounts within the ERP system
• Monitor the AR aging report and proactively follow up on past-due accounts to minimize outstanding balances
• Research and resolve billing discrepancies, short-pays, and customer disputes in collaboration with Sales
• Process credit memos, refunds, and account adjustments as needed

Credit & Collections

• Support credit limit reviews and payment term evaluations for new and existing customers
• Conduct collections outreach (calls, emails, statements) on overdue accounts while maintaining professional customer relationships
• Reconcile the AR sub-ledger to the general ledger and assist with AR-related month-end close activities

Process Improvement & Compliance

• Participate in ERP and AP/AR automation system enhancements, testing, and process improvements
• Support audit preparation, documentation updates, and month-end close activities across both AP and AR
• Analyze AP/AR transactional data to identify opportunities for automation improvements, workflow efficiency, and exception reduction

QUALIFICATIONS

Required

• Strong analytical and troubleshooting skills with the ability to investigate and resolve complex transactional issues
• Experience working in accounts payable
• Hands-on experience with ERP systems and AP automation software (invoice capture, workflow routing, and exception management)
• Strong understanding of 3-way matching processes and procure-to-pay workflows
• Ability to interpret purchasing, receiving, and invoicing data to resolve transactional discrepancies
• Strong organizational skills and ability to manage large volumes of transactions and competing priorities
• Proficiency with Excel and financial systems navigation
• Experience with accounts receivable processes, including invoicing, cash application, and collections
• Comfortable communicating directly with customers on payment, billing, and account matters
• Effective communicator who can work collaboratively with vendors, customers, purchasing, sales, and accounting staff
• Detail-oriented with a strong commitment to accuracy and financial data integrity

Preferred

• 3-6 years of experience in accounts payable, accounting operations, or procure-to-pay processing
• Experience working in manufacturing, distribution, or inventory-based environments
• Familiarity with raw material purchasing, resale inventory transactions, and inventory-related AP processes
• Experience with AP automation tools integrated with ERP systems
• Experience with credit management
• Associate degree in Accounting, Finance, Business, or related field preferred

WHO WE'RE LOOKING FOR

You’re a detail-oriented, analytical problem-solver who’s comfortable working at the intersection of accounting, technology, and operations. You bring hands-on experience with ERP systems and AP/AR automation, a strong grasp of 3-way matching, procure-to-pay, and order-to-cash workflows, and the organizational discipline to manage large transaction volumes without losing accuracy. You communicate effectively with vendors, customers, purchasing, sales, and accounting teams, and you take real pride in keeping the numbers right — on both sides of the ledger.

JOIN THE VICTOR SIERRA TEAM

At Victor Sierra Aviation, you’ll be part of a team that’s shaping the future of aviation manufacturing and support. Whether you’re assembling components, innovating new processes, or collaborating across our family of operating companies, your work directly contributes to keeping the skies safe and our customers flying. We believe in craftsmanship, integrity, and teamwork—values that define everything we do.

We offer:

• A collaborative, hands-on environment where your ideas and expertise make an impact.
• A team of aviation professionals who take pride in their work and support one another.
• Competitive pay, comprehensive benefits, growth opportunities, and meaningful work that keeps aircraft performing at their best.

Victor Sierra Aviation is proud to be an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs—without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.