Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment.

Responsibilities:
• Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records.
• Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members.
• Perform accurate data entry and update department information in company systems with a high level of attention to detail.
• Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs.
• Prepare, review, and organize documents, correspondence, and reports to support departmental workflow.
• Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information.
• Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.• Previous experience in an administrative assistant, office support, or similar business support role.
• Ability to handle inbound phone calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with consistent accuracy and attention to detail.
• Experience performing receptionist or front-desk responsibilities in a detail-oriented office setting.
• Proficiency with standard administrative tasks such as filing, document preparation, and record maintenance.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Reliable attendance and the ability to work independently in a structured office environment.