Payroll Specialist

Payroll Specialist

Position Summar

yThe Payroll Specialist is responsible for accurate, end-to-end payroll processing across diverse employee groups. This role ensures compliance with federal, state, and local regulations while managing payroll data, tax filings, garnishments, and deductions. The position partners closely with HR, Finance, and Benefits teams to support payroll operations, resolve issues, and maintain data integrity in a complex, multi-state environment

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Reporting & Collaborati

on • Reports to the Payroll Manag

er • No direct repor

ts • Collaborates with Human Resources, Finance, and Benefits teams across multiple locatio

ns
Key Responsibilit

ie s• Process regular and off-cycle payrolls for salaried, hourly, union, and multi-state employ

ee s• Audit and validate payroll data including time records, earnings, deductions, taxes, and accru

al s• Ensure compliance with payroll laws, company policies, and union agreeme

nt s• Manage payroll adjustments such as retro pay, bonuses, corrections, and final payche

ck s• Administer garnishments and other statutory deductions, ensuring timely and accurate remitta

nc e• Maintain employee payroll records, including pay changes, tax updates, and employment status chan

ge s• Partner with HR to support onboarding, terminations, and leave-related payroll activit

ie s• Research and resolve payroll discrepancies, tax issues, and system-related conce

rn s• Support payroll tax filings, audits, reconciliations, and year-end proces

se s• Assist with payroll-related journal entries and funding requireme

nt s• Provide guidance and training to HR and administrative staff on payroll processes and timekeep

in g• Contribute to system upgrades, testing, and process improvement initiati

ve s• Maintain accurate documentation of payroll procedures and identify opportunities for efficie

ncy
Qualificat

ionsEducation & Experi

en ce• Bachelor’s degree in Accounting, Finance, or related field (or equivalent combination of education and experie

nc e)• 3+ years of end-to-end payroll processing experi

en ce• Experience in multi-state, union, or complex payroll environments prefe

rr ed• Experience with cloud-based payroll systems (e.g., UKG Pro, Workday, ADP) prefe

rred
Skills & Know

le dge• Strong understanding of payroll laws, tax regulations, and wage and hour compl

ia nce• Knowledge of payroll systems, timekeeping processes, and internal con

tr ols• Intermediate proficiency in Microsoft

Excel
Core Compet

en cies• Exceptional attention to detail and ac

cu racy• Strong analytical and problem-solving

sk ills• Ability to manage multiple priorities in a fast-paced envir

on ment• Effective communication and collaboration across

t eams• High level of discretion when handling confidential infor

ma tion• Strong customer service orien