Deputy Director, Administration - Career Executive Assignment Level C

Job Description and Duties

The Department of General Services (DGS) serves as the business manager for the State of California, with more than 4,300 employees and a budget of approximately $1.4 billion. DGS provides a unique variety of services to state agencies, boards and commissions, including innovative procurement and acquisition solutions; creative real estate management and design; building maintenance and operations, environmentally friendly transportation, travel and meeting management; design, funding and construction oversight for the construction of safe schools, and the mission critical administrative functions supporting these essential services.

The Deputy Director of Administration reports to the Chief Deputy Director and plans, organizes, directs and reviews the work of the Office of Fiscal Services, Office of Human Resources, Office of Risk and Insurance Management, Enterprise Technology Solutions, and the Office of Business and Acquisition Services. The Deputy Director of Administration oversees the department’s annual budget processes and other related administrative functions.

The Deputy Director of Administration is responsible for executive leadership and management of the division’s activities to achieve the mission of DGS and the division through subordinate managers, supervisors, and staff. This involves setting a strategic direction for the division through identification of key risks and opportunities and by ensuring systems are in place for effective management of physical assets, spending authority, and human resources. Success in this role involves establishing management reporting and monitoring systems to ensure that effective services are delivered and key improvement and infrastructure projects are resourced and progressing to timely, successful completion. The Deputy Director of Administration is the key communicator within DGS for all administrative matters and within the division setting the tone for organizational expectations, strategic direction, activity updates, recognition, and change leadership.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of General Services does not participate in E-Verify for employment authorization purposes.

You will find additional information about the job in the .

Working Conditions

• Diversity and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.
• Recruitment and Training: A focus on recruitment and training is evident in efforts to train, engage, and retain a diverse talent pool that aligns with the organization's mission and vision.
• Competitive Rewards: Employees enjoy world-class benefits packages, attractive salaries, and robust pension plans, reflecting a commitment to employee well-being.
• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.
• Learning and Development: Emphasizing on continuous learning, DGS offers onsite Statewide Training programs to ensure that employees remain at the cutting edge of their fields.
• Prime Location and Amenities: DGS's headquarters boasts features like the 7.5-acre River Walk Park, stunning views, convenient & affordable parking, and a state-of-the-art fitness center for all employees.
• Additional State Benefits: Generous benefits, such as comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, and the flexibility to create personalized schedules.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience and knowledge managing and/or leading administrative functions which includes fiscal operations, human resources, information technology, contract management, and other business services.
• Experience working with internal and external stakeholders and customers in a consultative role seeking successful outcomes.
• Experience in program and operational evaluations including developing and implementing strategic initiatives and process improvements that reduce the cost of delivering administrative services and/or improve the delivery of administrative services.
• Experience in sponsoring and managing organizational projects with multiple stakeholders and related experience in change management.
• Experience conferring with and advising departments and agencies on policies and administrative procedures relating to program and project delivery.
• Experience representing a large department in legislative hearings, meetings involving other State and government groups, and stakeholders regarding budget, fiscal and program policy matters. Experience working closely with the Department of Finance, legislative staff, department directors and other executives to achieve the Administration’s budget, policy and program goals.

Benefits

The State of California has a generous benefits package Benefits information may be obtained by going to California State Civil Service Employee Benefits Summary

In addition, you can look forward to:
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program
• Medical/Dependent Care Reimbursement Account

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Responses to the Statement of Qualifications (SOQ) questions will serve as the examination for this position. Applications submitted without an SOQ will be eliminated. Resume or Cover Letters will not be considered a substitute for the SOQ. Please refer to the Examination Information section for more detailed instructions.