Executive Assistant - Oakland, CA,

Executive Assistant 3

UC Agriculture and Natural Resources (UC ANR) employs over 1,600 people statewide with an annual budget of $300M. Through 10 Research and Extension Centers and programs across every county in California, UC ANR delivers research-based solutions in agriculture, food, natural resources, and community well-being to improve the lives of all Californians. The Executive Assistant 3 provides high-level administrative and operational support to the Associate Vice President (AVP) of Finance & Capital Planning and may provide support to other senior leaders based on organizational needs. This role functions as a key partner in managing complex executive operations, requiring a high degree of professionalism, discretion, independent judgment, and organizational acumen. The incumbent is responsible for managing highly complex calendaring, coordinating travel, supporting high-level meetings and events, and drafting and managing executive communications. The position serves as a central point of contact for internal and external stakeholders and ensures the efficient functioning of executive priorities within a dynamic and fast-paced environment. This position is a career appointment that is 100% fixed. The home department is the IMM Office AVP - Business Operations Finance & Capital Planning. While this position normally is based in Oakland, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Pay Scale: $ 68,700/year to $ 94,300/year. The job is open until filled with the first application review date on 05/18/2026.

Key Responsibilities:

• Managing highly complex calendaring
• Coordinating travel and events with multiple stakeholders
• Supporting high-level meetings and events
• Drafting and managing executive communications

Requirements:

• Bachelor's degree in related area and/or equivalent experience/training
• Minimum of 57 years of progressively responsible administrative experience supporting senior-level executives
• Demonstrated experience managing complex calendars and scheduling in a high-demand environment
• Experience coordinating travel and events with multiple stakeholders
• Strong written and verbal communication skills and political acumen, with the ability to draft professional correspondence
• Proven ability to exercise discretion and maintain confidentiality
• Advanced organizational skills and attention to detail
• Proficiency in Microsoft Office Suite

Preferred Skills:

• Experience within the University of California system or similar large, complex organization
• Familiarity with UC policies and procedures related to travel, procurement, and reimbursements
• Experience supporting multiple executives simultaneously
• Experience coordinating high-level meetings or governance-related activities

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle
• Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required
• Reimbursement of job-related travel will be reimbursed according to University policies
• The University reserves the right to make employment contingent upon successful completion of the background check
• This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities
• UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time
• Federal, state, or local public health directives may impose additional requirements
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct