Case Intake Legal Assistant

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry, is seeking an experienced case intake legal assistant. This role is based in our Woodbury, New York office and requires four days a week in office and one day remote, following a minimum of six weeks in-office training. Candidates must be eager to learn, organized and able to multitask in a fast-paced environment. Prior case intake and/or legal assistant experience required.

Experience Requirements:

• 3+ years’ case intake/legal assistant experience.
• Preparing, editing, proofreading, finalizing, serving and filing legal documents.
• Computer proficiency in MS Word, Outlook, Excel & Adobe Acrobat.
• Excellent typing, grammar and computer skills.
• Excellent verbal and written communication, knowledge and understanding of legal terminology and procedures.
• Knowledge of defense litigation.
• Proficiency with electronic filings in the State and Federal Courts.

Case Intake Duties (includes but not limited to)

• Review incoming case assignments and claim documents
• Communicate with clients
• Data entry in document management system
• Perform conflict checks
• Draft correspondence

Legal assistant job duties (includes but not limited to)

• Insurance defense litigation support
• Draft answers and finalize and serve pleadings, discovery documents, notices, stipulations, briefs, motions, affidavits, RJI's, etc.
• Proficiency editing legal documents and ensuring accuracy
• Preparation of reports for insurance carriers
• Assist with document productions and redactions
• Assist with preparation of witness/exhibit lists and trial binders
• Assist with retention of expert witnesses, preparation of expert indexes, production of records
• Communicate with clients and coordinate with support services, opposing law firms and courts
• E-filing & E-Service (State & Federal)
• Case management and calendar management for assigned caseload
• Organizing and maintaining case files, including electronic files and document management systems
• Entering and managing information in databases and spreadsheets.
• Updating attorney case lists
• Additional administrative duties

Summary

As a Case Intake Legal Assistant, you will process incoming case assignments, perform data entry, conduct conflict checks, review claim documents, acknowledge receipt of new matters and assign matters for attorney handling. Depending on the magnitude of incoming case assignments, you may also perform legal assistant work, handling overflow of legal assistant assignments, and/or direct assignment to attorney(s) to perform legal assistant support. Your core skills in litigation, document review, and legal administrative tasks will be essential for this role. Proficiency in Microsoft Office, particularly Word and Excel, will aid in your daily responsibilities. With your attention to detail and organizational skills, you will contribute significantly to the efficiency of the legal team and the overall success of our practice.

*Salary commensurate with experience