Community Relations & Foundation Coordinator (Annapolis, MD)

Community Relations & Foundation Coordinator

The Community Relations & Foundation Coordinator plays a vital role in advancing Chaney Enterprises' commitment to community impact. This position manages relationships with nonprofit partners, coordinates volunteer and fundraising initiatives, and oversees the daily operations of the Chaney Cares Foundation. The coordinator will work closely with employees, leadership, and nonprofit partners to ensure Chaney's philanthropic programs are effective, well-managed, and aligned with company values.

Key Responsibilities

Nonprofit & Community Partnerships

• Maintain and strengthen relationships with 25+ nonprofit partners.
• Review and process donation requests (monetary and material) with discretion, aligning with company and Foundation priorities.
• Issue annual grants to nonprofit partners.
• Assist with promotion, fundraising, and project support for the Boys & Girls Club Capital Campaign (that's right - we're fundraising to build a brand new Boys & Girls Club!)

Employee & Volunteer Engagement

• Coordinate and attend employee volunteer days with nonprofit partners.
• Manage and promote the Volunteer Time Off (VTO) program and Employee Charitable Matching program, including marketing, tracking requests/hours, and processing matching contributions.
• Lead the Chaney Cares Committee, scheduling and hosting quarterly meetings.

Fundraising & Events

• Support and coordinate fundraising initiatives, including the annual Bull Roast, Golf Tournament, and Boys & Girls Club fundraising project.
• Assist with planning and execution of community events such as touch-a-trucks, job fairs, and parades.
• Track fundraising revenue, donations, and expenses, ensuring proper accounting and donor acknowledgement.

Foundation Operations & Financial Management

• Manage the Foundation's financial processes, including accounting in QuickBooks, invoicing, deposits, and budget tracking.
• Write and distribute tax acknowledgement letters to donors.
• Assist external accounting firm with preparation of annual tax filings and compliance reporting.
• Host and coordinate the semi-annual Board of Directors meetings, including agenda preparation, officer elections, and minutes/reports.

Marketing & Communications

• Collaborate with the Marketing team to promote philanthropic initiatives, community projects, and events.
• Maintain donor lists, prepare recognition materials, and ensure consistent messaging of Chaney's community involvement.

Qualifications

• Bachelor's degree in Business, Communications, Nonprofit Management, or related field preferred.
• 2-3 years of experience in community relations, nonprofit coordination, philanthropy, or event planning.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and decision-making in donation and grant allocations.
• Experience with fundraising, event planning, and donor relations preferred.

Key Skills

• Relationship management and collaboration
• Event and project coordination
• Nonprofit and community engagement
• Financial management and recordkeeping
• Strong communication and interpersonal skills
• Time management and multitasking
• Proficiency in Microsoft Office Suite

Work Environment

• Work location will be split between our Annapolis, MD headquarters and community event / nonprofit site visits.
• Some evening and weekend availability required for events.
• Occasional travel within the region.