Creative Production Coordinator

Creative Production Coordinator

At K18, we're about hair freedom for all–engineered with biotech. We are on a mission to liberate expression. To make the impossible possible with the right technology. To build a community of forward thinkers, risk takers, and rabble rousers. To bring fearless innovation forward and push boundaries past where we thought they could go.

Position Overview

The Creative Production Coordinator supports the K18 Creative Team in executing world‑class, science‑meets‑culture brand storytelling. This role is primarily focused on production operations, studio coordination, and administrative support, ensuring photo, video, and content shoots run smoothly from planning through delivery. As the role matures, there is room to grow into art direction and creative development.

Key Responsibilities

• Production Coordination — Support the sr. director of production, creative + content and Creative Team across all stages of production, including scheduling, timelines, vendor communication, and cross‑functional alignment.
• Admin & Workflow Management — Maintain production documents, trackers, call sheets, POs, invoices, and approvals. Manage product needs by coordinating with Packaging (Rabia, Ryan) and ensuring teams receive the right assets at the right time.
• Pre‑Production Logistics — Assist with location research, talent/glam coordination, studio prep, product inventory, and equipment needs.
• Creative research, inspiration organization, and reference pulls.
• On‑Set Support — Organize shoot logistics (studio bookings, product kits, wardrobe/shipping, catering, transport) and help maintain smooth on‑set operations.
• Asset Management — Track, label, organize, and distribute selects and final deliverables; support post‑production timelines and file needs.
• Vendor & Agency Coordination — Assist with contracting, onboarding, POs, invoicing, scheduling, and asset transfers with external partners.
• Studio Operations — Support the development and day‑to‑day functioning of an in‑house studio as it scales.

Requirements

• 3–5 years in production coordination, creative operations, or project management (agency, production company, or brand-side).
• Strong organizational, communication, and multitasking skills.
• Familiarity with photo/video shoots, content capture workflows, and fast‑paced creative environments.
• Proficiency in Google Workspace and project management tools (Asana, Airtable, Monday).
• Detail‑oriented, proactive, and comfortable troubleshooting in real time.

Nice to Have

• Experience in beauty, fashion, wellness, or consumer brands.
• Knowledge post‑production workflows.
• Experience collaborating with agencies or production partners.

Salary Range: Up to $36.00/hr (in USD $)

This range represents the low and high end of the anticipated base salary range for this position. The actual base salary will depend on numerous factors such as: experience, knowledge and skills, and if the location of the job changes.

Stay safe and protect your personal information. Be cautious of suspicious messages from individuals pretending to be recruiters or company representatives. We will never ask for money, credit card details, or any form of payment during the recruitment process. Official job opportunities are listed only on the K18 Careers page and trusted job boards. All official offers are sent via DocuSign following a verbal offer — never through text or unofficial emails. If in doubt, please ignore the message and contact us directly.

K18 is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. For more information, please see Know Your Rights: Workplace Discrimination is Illegal.

If you are an individual with a disability and need an accommodation in order to apply for a job listing, please contact us at View email address on click.appcast.io.

K18 takes your privacy seriously. For more information please review our general Privacy Notice.