Accounts Payable

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the organization's accounts payable processes to ensure accurate and timely payment of invoices. This role involves maintaining financial records, reconciling accounts, and collaborating with internal teams and vendors. Experience with QuickBooks is highly preferred.

Duties and Responsibilities

• Invoice Processing:
• Review, verify, and process vendor invoices for accuracy and compliance with company policies.
• Code invoices to the appropriate accounts and cost centers.
• Payment Management:
• Prepare and execute payments via check, ACH, or other methods.
• Ensure payments are made on time and address any discrepancies or delays.
• Reconciliation:
• Reconcile vendor statements and resolve any discrepancies.
• Assist in month-end closing by reconciling accounts payable sub-ledger to the general ledger.
• Vendor Communication:
• Serve as the primary contact for vendors regarding invoice and payment inquiries.
• Build and maintain positive relationships with vendors.
• Record Maintenance:
• Maintain organized and accurate records of all accounts payable transactions.
• Prepare reports and documentation for audits as needed.
• System Utilization:
• Enter and maintain data in QuickBooks and other financial systems.
• Recommend process improvements for greater efficiency and accuracy.

Required Skills and Abilities

• Minimum of 2 years of experience in accounts payable or related financial role.
• Proficiency in QuickBooks (preferred) and Microsoft Office Suite, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Familiarity with basic accounting principles and standards.

Education Background and Experience

• High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or related field preferred.

Key Performance Indicators

• Budget adherence > 97%
• Cash flow accuracy 45 days out > 90%

Physical Demands

• Prolonged periods of sitting at a desk or workstation.
• Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees.
• Occasionally lifting and carrying items, typically weighing up to 10-20 pounds.
• Frequent use of fingers and hands for typing, writing, and operating a computer.
• Using telephones, printers, copiers, and other office tools.
• Frequent need to focus on printed or digital material.
• Reviewing financial documents, schedules, or customer data with accuracy.
• Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing.
• Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving.
• Prolonged exposure to hot or cold temperatures.
• Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop.
• Moving around the office or between departments, sometimes requiring the ability to climb stairs.
• Safely operate a motor vehicle.

Benefits Include

• Compensation: Pay is based on experience and qualifications
• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment.

Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity.

Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.