Accounting Specialist

• Manage incoming invoices including approvals and weekly payment processing
• Generate and monitor the aging report
• Monitor on-going contract expenses and make appropriate payments
• Manage credit card processes with MacPhail card holders and post entries to appropriate accounts
• Process expense reports and manage reimbursement for employees
• Administer the company credit card system (RAMP), including monthly reconciliations and employee training

• Manage all cash receipts, make bank deposits, and record and reconcile deposits
• Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports
• Generate and process instrument and space rental contracts
• Reconcile incoming contract payments to ensure all are accounted for and properly posted
• Monitor accounts receivable aging and follow up on past due amounts

• Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements
• Process in-kind donations
• Open mail and route to appropriate parties
• Maintain the records retention and documentation process
• Respond to any questions regarding expenses

QUALIFICATIONS

• Commitment to equity and inclusion practices
• Associate or bachelor’s degree in accounting, finance, or related major, or comparable work experience, preferred 
• 3+ years accounting or finance experience; non-profit experience, preferred
• Experience with general ledger software, Sage Intacct preferred as well as 3 rd party software for credit cards and invoice processing
• Proficiency with Microsoft Excel, Outlook, and Word
• High level of efficiency and attention to detail
• Positive attitude and strong professionalism
• Strong verbal and written communication skills
• Ability to work independently and manage multiple priorities