Payroll Specialist

Job Summary:


Process weekly payroll for current staff; complete variety of after payroll tasks and file necessary tax reports. Work directly with employees and outside entities; provide courteous, friendly and professional assistance. This hourly, non-exempt position will work with direct and indirect supervision.


Essential Functions:


* Perform heavy 10-key data entry
* Record, classify, and summarize accounting transactions.
* Compile various documents and verify their accuracy.
* Assemble documents for computer input; verify accuracy of itemized charges, account numbers and totals.
* Select correct accounts; post and verify balance, debit, and credit entries; maintain journals; track paid time off.
* Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
* Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
* Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
* Process weekly payroll (entire process is completed in-house, from time entry to printing and mailing checks).
* Prepare and print necessary weekly, monthly, quarterly and yearly reports.
* Maintain file maintenance for employee deductions, including taxes, 401k, HSA, garnishments, etc.
* Enter wage tables into Viewpoint for proper pay on prevailing wage projects; create and send fringe benefit letters.
* Print and mail certified payroll reports as required by job owner weekly.
* Prepare and file weekly, monthly, quarterly, and yearly payroll tax returns.
* Complete verification of employment forms as received.
* Exercise proper care and maintenance of company equipment.
* Perform additional assignments per supervisor's direction.
* Other projects as assigned by Controller and Assistant Controller.
* Frequently work long and unusual hours.


Knowledge of:


* Computers and Microsoft Office software applications.
* Accounting policies, procedures, and systems.


Ability to:


* Work efficiently and complete tasks quickly and accurately.
* Take and follow directions.
* Learn and follow HRI company policies and procedures.


Qualifications:


* Strong typing, data entry and computer skills; knowledge of Microsoft Office.
* Effective interpersonal verbal and written communication skills.


Education:


* High school diploma or equivalent required.
* Business-related certificate, associate's degree, or higher preferred.


Experience:


* 3 years of payroll experience preferred.
* Previous experience in the construction industry preferred.


Physical Requirements:


* Constant (67-100%) Use/operate basic office equipment such as phones, computer, adding machine, file cabinets, copier, etc.
* Constant (67-100%) Communicate over the phone with customers, vendors, and GOH employees.
* Constant (67-100%) Talk and hear in conversations with customers.
* Constant (67-100%) Able to see and read PC screens, read normal type size print.
* Constant (67-100%) Normal vision and hearing range.
* Constant (67-100%) Use fingers/hands to type and file.
* Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
* Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
* Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.


The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.