Accounting Specialist - Accounts Payable

Salary: Depends on Qualifications
Location : DeLand, FL
Job Type: Full-Time Staff
Division: Finance & Administration | Finance
Department: Finance Office - Deland
Opening Date: 08/05/2026
FLSA: Non-Exempt
Bargaining Unit: N/A -- Pay Grade: 04


Job Description


The Accounting Specialist supports the finance department by performing complex invoice processing, maintaining vendor records, ensuring timely and accurate payments and ensuring compliance with organizational policies.

Essential Job Functions and Responsibilities:

• Process high volume invoices with correct GL coding
• Verify coding, approvals, and supporting documentation
• Match invoices to purchase orders and receipts
• Resolve vendor discrepancies and payment issues
• Perform advanced reconciliations of AP accounts
• Assist with month-end and year-end close
• Prepare AP reports and aging summaries
• Perform other accounting duties and special projects as assigned by direct supervisor

Required Knowledge, Skills, and Abilities:

• Customer service mind-set
• Problem-solving and analytical skills
• Ability to manage deadlines and high invoice volume
• Strong communication with vendors and campus departments
• Advanced Excel skills (pivot tables, XLookup, multi-sheet reconciliation)
• Strong proficiency with ERP systems
• High accuracy and judgement in financial review
• Demonstrated commitment to equity and inclusion
• Support the University Mission and Values

Required Qualifications:

• Associate degree required
• Candidates without a degree may qualify with demonstrated proficiency and at least 3 years of full-cycle AP experience
• Minimum 2 years of accounting, bookkeeping, or office experience

Ideal Candidate Qualifications:

• Bachelors degree
• Accounting experience in higher education or non-profit setting
• Ellucian Banner/Argos experience preferred
• Experience supporting external audits and preparing year-end 1099 reporting
• Experience in high-volume transaction environment

Work Environment:
Hybrid work location available at supervisor discretion. Flexibility to work outside regular office hours and some travel may be required.

Pay Grade: 4
Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.
This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community.


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