Program Coordinator

Location: Hybrid (NYC) – 104 W 27th St, New York, New York 10001 Reports to: Program Manager The Clios were founded in 1959 to celebrate creative excellence in advertising around the world. As the industry expands and evolves, The Clios have developed programs across sports, music, health,entertainment, and more that are tailored to recognize the specific challenges and triumphs of those sectors. The flagship Clio Awards program continues to set a high bar across the globe for all marketers,inspiring the makers of today and tomorrow to pursue boundary-pushing ideas and bringing the community together at our world-class jury retreat and annual awards ceremony. As champions of the power of creativity to drive commerce and culture, The Clios are a constant source of inspiration through thought leadership programming, a vast global database of ads at AdsOfTheWorld.com, and a hub for original content at MuseByClios.com. While our mission is to celebrate bold creativity that inspires and connects the creators of today and tomorrow, we wouldn’t be who we are without the dedicated team behind the scenes, driving this mission forward. At the Clios, we look for people who are not just passionate about our mission, but who embody it in every aspect of their work. We seek individuals who are proactive self-starters, eager to take ownership of their projects and drive them to success. Kindness and collaboration are at the core of our team culture, where every member contributes their unique perspective to solve challenges together. If you’re someone who thrives on creative problem-solving, values teamwork, and is dedicated to making a difference in the world of creativity, then we invite you to join us in our journey. About the Role: We’re seeking a highly organized, proactive, and detail-oriented Program Coordinator to support the Classic Clio program. You’ll play an essential role in the day-to-day execution and growth of the program—supporting everything from juror recruitment and entry review to program marketing and client engagement. This is a full-time hybrid role based in New York City. Candidates are expected to work in the office Tuesday-Thursday, with the remaining days remote unless otherwise needed for in-person events or meetings. What You’ll Do: Support the Sr. Program Manager and Regional Leads in the management of all aspects of program operations, judging, and awards logistics. Coordinate the development and distribution of marketing materials in collaboration with Clio’s social, PR, and creative teams. Support with the curation and management of the marketing calendar for the bi-monthly Classic Clio program newsletter in HubSpot. Liaison with the Growth Marketing team on targeted award submission research and outreach strategies. Research and build relationships with key creatives and industry organizations. Help recruit, schedule, and support jurors throughout the entry review process. Support the Senior Program Manager with judging administration, including communication, scheduling, and cross-team collaboration. Support judging sessions by managing media. In partnership with the Client Relations team, review entry submissions to ensure all required program materials are complete and accurate. Provide direct client support, including answering entry-related questions, recommending categories, and assisting entrants through the submission process. Support the maintenance of HubSpot CRM and assist with email marketing and content updates. Contribute to the planning and execution of Clio events, including judging, networking receptions, and the annual awards show. Represent Clio professionally and enthusiastically in communications with industry contacts and clients. Who You Are: Bachelor’s degree in marketing, communications, media, or related field—or equivalent relevant experience. 1–2 years of professional experience, ideally in advertising, events, or marketing. A strong interest in the industry and creative culture. Extrovert who shows hustle and grit daily, with a strong determination to hit goals. Thrives in a startup environment and is motivated by the challenge to do things that haven’t been done before. Excellent written and verbal communication skills. Detail-oriented with strong project management skills and the ability to manage multiple workflows simultaneously. Self-starter who is comfortable working independently and collaboratively in a fast-paced, deadline-driven environment. Familiarity with Microsoft Office, Google Workspace, HubSpot (preferred), and other project management tools. Willing to travel occasionally to support off-site events or activations (approximately 2 weeks per year). Bonus if you have intermediate to advanced knowledge in a foreign language What’s in it for you: Here, your ideas aren’t just heard—they’re nurtured, cultivated, and brought to life. By collaborating across all levels of the organization, you’ll have the opportunity to shape the future of our company while advancing your own career aspirations. By embracing the excitement of turning vision into reality, you will make your own mark in a dynamic, forward-thinking workplace. competitive PTO paid public holidays summer Fridays closed between December 23 and January 2 every year Company-sponsored health/dental/vision plans 401K match program A monthly mobile phone reimbursement plan Total compensation package range: $60K. Final compensation will be determined based on the candidate’s skills, experience, and job level. #J-18808-Ljbffr